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Grant Accountant

1 month ago

Los Angeles, United States Liberty Hill Foundation Full time
Job DescriptionJob DescriptionDescription:

Organization Overview:


At Liberty Hill Foundation, we are at the forefront of social change, championing social justice and equity by supporting grassroots movements in communities most affected by systemic oppression. Our mission is to transform lives, communities, and policies, building a more equitable future for all. We are a dynamic team of passionate changemakers, committed to supporting community organizing through our programs: grantmaking, training and capacity building, and alliance building.

Our staff represent a dedicated community of people who are committed to social justice and improving the material conditions in which we live. At Liberty Hill, we’re also committed to our organizational values of Justice, Equity, Diversity, and Inclusion (JEDI).


We embrace the differences and characteristics that make us all unique, and we encourage collaboration as an essential element of our mission to reach our north star goal—to achieve justice and equity by building power in communities most impacted by systemic oppression.


Position Overview:

Under the Controller's general supervision, the Grant Accountant performs all tasks related to processing payroll (bi-weekly) for about 45 employees in a timely and accurate manner, including providing support to employees as relates to time entry. The Grant Accountant is responsible for generating all payroll-related journal entries and payment requests for vendors providing payroll and other benefits to LHF. The Grant Accountant is also responsible for invoicing funders on all cost reimbursement contracts with the Director of Contract Compliance and Administration.


What you will do:


PAYROLL

  • Ensure accurate and timely processing of updates in the time and labor module for new hires, separations, changes to pay rates and positions, supervisory groups, labor allocations, and benefits.
  • Review timecards for completeness, accuracy, and proper approvals, including accuracy of coding, number of hours, and type of pay.
  • Resolve issues with timecards and allocation of hours on-time records before processing payroll.
  • Communicate changes in labor allocations to employees each pay period and in collaboration with the Contract Compliance Team.
  • Reconcile ongoing payroll activity with bi-weekly payroll register.
  • Process all regular and off-cycle payroll.
  • Maintain supporting schedules for bi-weekly and off-cycle payroll.
  • Maintain accurate records and reports of all payroll transactions.
  • Train new employees on time entry.
  • Remit employee and employer deferrals to the Trustee of the 403b timely.
  • Maintain and update payroll processes and procedures as needed.
  • Reconcile group insurance and other benefit invoices with employee deductions and correct any discrepancies.
  • Manage the "payroll" support email account and process.
  • Respond to Employment Development Department (EDD) and other Federal and State agencies requests for information.
  • Respond to garnishment and wage withholding orders timely and process them in the payroll system.
  • Work with the People Operations team to complete SUI requests for information (i.e. State Disability claims).

ACCOUNTING

  • Prepare general ledger journal entries for processed payroll.
  • Reconcile payroll general ledger accounts and payroll bank accounts for month-end close.
  • Prepare general ledger journal entries for electronic payment processed for vendors related to the payroll cycle.
  • Maintain remittance schedule for 403b employee and employer deferrals.
  • Provide support to the Accounting and Finance Teams as needed.

CONTRACT BILLING

  • Facilitate monthly billing process ensuring all invoices submitted are accurate, complete, and submitted by the funding agency due date as relates to all cost reimbursement contracts.
  • Facilitate monthly billing process as relates to subrecipient invoices submitted for reimbursement to ensure accurate and timely reimbursements of allowable expenses.
  • Code all checks and EFT’s received for contract revenue.
  • Reconcile all cash received for contract revenue to accounts receivable balance.

COMPLIANCE

  • Update fiscal schedules related to accounts receivable.
  • Track revenues and expenditures and assist in Private Funds spenddown.
  • Collaborate and support Finance leadership on special projects.
  • Contribute to the preparation of required internal and external reports.
  • Identify and communicate grant-related compliance issues promptly.


Core Competencies:


People and Self

Collaboration: proactively seek opportunities for collaboration and drive them forward

Communication: able to empathize and persuade broad audiences

Inclusion: support others to improve their ability to foster inclusion and have actionable solutions for call ins/outs

Personal Resilience: ownership of objectives and outcomes across a broader scope than the individual with a readiness to address and navigate unforeseen challenges


Personal Effectiveness

Sets challenging goals and persists in the face of setbacks; Takes accountability for work and actions. Owns mistakes and deals with issues when necessary; Adapts to changing circumstances and new information with flexibility and resilience.


Execution

Consistently meets deadlines and accomplishes tasks on time; Follows through on promises. Keeps commitments and delivers on promises made to others; Creates plans with clear goals, milestones, and timelines.


Problem Solving

Identifies and defines problems and their impact; Evaluates options. Analyzes the advantages and disadvantages of each; Presents recommendations after evaluating potential solutions.

Requirements:

What you will have:

  • High school diploma, education, or equivalent preferred, with a preference for personal lived/professional experience.
  • 3+ years’ accounting experience preferably in a non-profit setting.
  • 3+ years payroll experience preferably with Paylocity.
  • A self-starter who understands labor reporting requirements as relates to various regulatory agencies (i.e. EDD, IRS, and FTB, etc.) and government contracts.
  • Demonstrated success in managing multiple projects with competing deadlines.
  • Proficiency?in Office365, including MS Excel (advanced skills preferred), and project management apps (Slack, Asana, etc.).
  • Preferred background in social justice movement work and organizing.
  • Commitment to social and racial justice, equity, diversity, and inclusion.

Physical demands:

  • Ability to operate a remote workstation and laptop/screen for extended periods.
  • Ability to travel for in-person co-working, meetings, events and live in Los Angeles County.

Benefits

  • Comprehensive coverage for employee healthcare, vision, and dental at 100%.
  • Employer contribution and match for 403b retirement savings.
  • Stipend to support remote work.
  • 10 Days of paid vacation time the first year, and 58 hours of sick time.
  • Generous benefit of 22 paid holidays.
  • 2 dedicated Volunteer Days.
  • Fridays off throughout August.
  • Summer Break is the first week in July, and Winter Break is the last two weeks of December.