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Executive Assistant

4 months ago

Pittsburgh, United States TeleTracking Technologies, Inc. Full time
Job DescriptionJob Description

Executive Assistant

Job Summary


The Executive Assistant provides outstanding administrative support to the Co-CEO and key members of the Senior Leadership Team (SLT).


The Executive Assistant skillfully handles sensitive and confidential matters in a tactful and effective manner. Manage and maintain executive schedules, including-scheduling travel and conferences, making appointments, completion of expense reports and making changes to appointments. Composes and prepares correspondence, memos and reports, presentations, organizes/maintains files, prepares reports for projects, schedules meetings, provides direction and follow up of assignments to SLT members.

Primary Duties and Responsibilities

  • Performs a wide variety of administrative responsibilities and support functions, for the CEO and President. Independently composes and generates standard and confidential memoranda and other internal and external correspondence.
  • Works independently or as part of a team on special projects; plans, organizes and coordinates events or other projects as requested by CEO or President.
  • Schedules and organized complex activities including meetings, travel and other activities for CEO and President.
  • Collects information and complies various reports using software applications; develops and prepares presentations using Power Point or other automated tools and distributes reports as appropriate.
  • Assists with coordination of SLT meetings and attendance at regional seminars including assistance with hotel, travel, and dining arrangements.
  • Processes business expenses from Concur for payment.

Education

  • Bachelor’s in Business, Communications, or other related field (Preferred)
  • High School Diploma or Associates Degree (Required)

Work Related Experience and Skills

  • 5 + years of proven experience supporting one or more Executives in a high volume, demanding environment.
  • Advanced MS Office experience.
  • Excellent interpersonal, communication, business and organizational skills plus poise, professionalism, diplomacy and the ability to manage confidential information appropriately and sensitively.
  • Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Who we are…

For over 30 years, TeleTracking has been operating with a simple mission, to ensure that no one waits for the care they need. Our state-of-the-art technology, combined with actionable best practices and a strong advisory services team, means that we provide the critical operational components required to build a responsive, resilient healthcare system. One of those key components is the centralization of hospital operations…the ability to see in real-time everything from the number of available beds to receive and treat patients to the number of pieces of available medical equipment. TeleTracking values people with an entrepreneurial spirit, creativity and building strong relationships with our employees. We believe that diversity, equity, and inclusion in our workforce keeps us competitive and provides opportunities for everyone.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office, handle various types of media and equipment, and visually or otherwise identify observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

TeleTracking has a COVID-19 vaccination policy which mandates vaccination or an approved exemption due to religious or medical reasons. This is based on specific positions and interaction/travel to client sites. Any accommodation request will be objectively considered in accordance with the Federal, State, and Local laws on a case-by-case basis.

TeleTracking is committed to providing equal employment opportunity to all people in all aspects of the employment relationship, without discrimination because of race, age, sex, color, religion, national origin, disability or status as a Vietnam era or special disabled veteran or any other unlawful basis, as defined by applicable law, and fostering a workplace free of unlawful discrimination and retaliation. This policy affects decisions including, but not limited to, hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, transfer, layoffs, return from a layoff, training and development, and other privileges of employment.

An integral part of TeleTracking’s commitment is to comply with all applicable federal, state, and local laws concerning equal employment and affirmative action.