Human Resource Generalist

3 weeks ago

San Francisco, United States Zenex Partners Full time
Job DescriptionJob Description

Human Resource Generalist

Location: 100% Remote

Duration: Full-time/Permanent

Responsibilities include:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

ADP Management & Payroll Expertise:

  • Utilize extensive knowledge of ADP to manage employee records.
  • Manage all aspects of payroll processing in ADP, ensuring accuracy, compliance, and timely disbursement.
  • Troubleshoot and resolve payroll-related inquiries from employees and managers.
  • Prepare and file payroll-related tax documents.
  • Design and implement payroll process improvements.
  • Generate reports as required.

Business Registration Support:

  • Assist with business registration processes, including obtaining licenses and permits.

Recruitment & Onboarding

  • Partner with hiring managers to identify staffing needs and develop effective recruitment strategies.
  • Proactively source, screen, and interview top-tier candidates.
  • Assist in creating a job description as needed.
  • Coordinate candidate communications as needed.
  • Process background checks and I-9 preparation.
  • Oversee the offer process and manage onboarding for new hires.

Benefits Administration:

  • Manage the enrollment, changes, and termination of benefits within HR systems.
  • Educate employees on benefit plans and assist with resolving benefits-related issues.
  • Conduct annual benefits open enrollment.

Employee Relations:

  • Act as a trusted advisor to employees and managers on various HR matters, providing guidance and support.
  • Conduct thorough and fair investigations into employee relations issues.
  • Facilitate conflict resolution and recommend corrective actions.

Policy Development & Handbook Creation

  • Lead the development and updating of company-wide HR policies and procedures.
  • Craft and maintain employee handbooks that clearly communicate company policies, expectations, and benefits.

Project Management:

  • Initiate and manage strategic HR projects, including HRIS implementations, process improvement initiatives, and compliance audits.
  • 401(k) Support:
  • Act as a liaison for 401(k) providers, managing enrollment and contributions and troubleshooting employee issues.

Administrative Excellence:

  • Perform heavy data entry tasks with accuracy and efficiency.
  • Meticulously maintain HR records and files, ensuring confidentiality and compliance with record-keeping regulations.
  • Generate HR reports, analyze data, and identify trends.

Document Preparation:

  • Prepare and distribute HR-related documents such as offer letters and employment contracts.
  • Ensure all documentation complies with company policies and legal regulations.

Employee File Maintenance:

  • Maintain organized and up-to-date employee files.
  • Ensure compliance with data protection regulations.

Other HR Duties:

  • Support other facets of the HR function as needed, including performance management, compensation analysis, and training and development.

The above is intended to describe the general content of and requirements for the performance of this position. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Qualifications:

  • Bachelor's degree in human resources, Business Administration, or a related field preferred.
  • Proven experience as an HR Administrative Assistant or similar role.
  • Extensive knowledge of ADP and proficiency in payroll processing.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and a keen attention to detail.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Knowledge of business registration processes and regulations preferred.
  • Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficient with SharePoint, Canva and Adobe.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

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