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Clinical Staffing Coordinator

4 months ago

Tulsa, United States Montereau Full time
Job DescriptionJob Description

Position Summary

Coordinate the staffing, scheduling, and credentialing activities for Montereau Health Center nursing team to maintain compliance with Oklahoma State Department of Health (OSDH) regulations and Montereau resident care expectations

Essential Functions:

  • Assist the Director of Nursing and Assistant Directors of Nursing in leading and managing Nurse Care Partners (RN's and LPN's) and Care Partner (CNA's and CMA's) to assure the desired level of resident service, care, and satisfaction. Participate in Monitoring and evaluating team member performance and provide coaching, corrective action, and training, as required. Assure equitable administration of policies and compliance with regulatory and legal requirements. Develop and provide appropriate recommendations for a range of team members and organizational matters, including staffing, promotion, and termination actions.
  • Monitor daily staffing pattern against the schedule to assure staffing remains in compliance with state regulations and Montereau policy for Health Center. Validate number nursing team working and hours reported to reconcile timesheets with the Quality-of-Care Report (QOCR) and assist with regular budgeted team member tracking reviews.
  • Analyze nursing team time and attendance patterns. Identify opportunities to improve efficiency and effectiveness, and situations of misuse and abuse. Recommend team member improvement or correction actions to the DON and ADON.
  • In coordination with the DON, ADON, monitor and evaluate new nursing team members throughout individualized orientation period. Provide coaching, counseling, additional training, and corrective action as required.
  • In coordination with DON, ADON, and Scheduler perform a variety of functions supporting the recruitment and hiring of quality candidates to fill nursing team positions. This includes, but is not limited to, applicant screening, interviewing, and hiring recommendations.
  • In coordination with the Clinical Nurse Educator, develop and maintain a reference library including interpretive guidelines, current federal, state, and local regulations, and training materials related to ongoing educational programs, which will aid in maintaining quality resident care.
  • In coordination with the Clinical Nurse Educator, arrange and maintain documentation for appropriate monthly in-service training, assuring it is provided timely for team members to remain in compliance with OSDH training regulations and Montereau policies. Review and recommend agreements with appropriate contract resources as needed.
  • Establish and maintain employee credential records for new team members and complete a monthly review of all nursing staff to assure that licensure, certification, and annual requirements including TB skin test and skills checklist, are anticipated, and addressed in advance and do not lapse.
  • In coordination with the Clinical Nurse Educator, research regulatory requirements and industry best practices to continuously enhance Montereau's service capability and maintain OSDH regulatory training compliance.
  • Minimize agency usage, on call rotation, and fill or work shifts.

Other Functions

  • Provide support and assistance to the DON and ADON to ensure primary responsibilities are achieved.
  • Assure that employment status records and call lists are properly maintained, and that changes are provided to the DON, ADON, COO, Assistant Administrator and Human Recourses.
  • Participate in all staff meetings for licensed and non-licensed team members.
  • Participate in Nurse Manager On-Call rotation to support Nurse Care Partners with critical resident care decisions and assure adequate staffing and scheduling.
  • Work care base shifts, as needed to assure proper resident care is provided,
  • If necessary, participate in the Health Center Manager on Duty (MOD) rotation.
  • Perform other related functions as required or as assigned.

Position Requirements


Experience

  • Previous skilled nursing experience with a long-term care (LTC), assisted living, or hospital environment is preferred.
  • Previous experience within a Life Plan Community is preferred.
  • Previous leadership experience in a healthcare setting is preferred.

Education/Certifications/Licenses:

  • Current State of Oklahoma Registered Nurse License or Licensed Practical Nurse license is required.
  • Current CPR and First Aid certification is required.

Job Specific Knowledge, Skills, and Abilities

  • Strong Understanding of state and federal regulations relating to LTC and Assisted Living.
  • Strong Knowledge related to establishing and following care plans.
  • Strong resident care documentation skills.
  • MDS knowledge preferred.
  • Advanced computer competency to utilize and train others in carious software programs (I.E. MatrixCare and OnShift)
  • Working knowledge of Microsoft Office programs.
  • Effective group and individual training, performance coaching, and teambuilding skills
  • Ability to work a variety of shifts (day, evenings, Nights, weekends) when needed
  • Solid problem-solving skills.
  • Strong communication skills to address critical health and death issues effectively and empathetically with a diverse resident population and family members.
  • Strong interpersonal skills and understanding of quality customer management and service.
  • Ability to effectively interact with a diverse leadership team, team members, residents, and third-party team members, including vendors, providers, and visitors.
  • Ability to effectively manage sensitive and confidential communications and information, while maintaining a high level of poise, tact, and diplomacy.

Physical Demands:

To accomplish the essential functions of this position, the following are required.

  • An extensive amount of walking, standing, and sitting, with a moderate amount of bending at the waist, kneeling, twisting/turning, reaching above the head and shoulders, and eye-hand coordination.
  • Ability to routinely lift 35 pounds and push wheelchairs with loads of up to 300 pounds.
  • Frequent use of ordinary communication, including normal levels of hearing and vision, including both near and far seeing, color discrimination, field of vision, and depth perception.
  • Ability to use a computer or other office equipment for an extensive period.
  • Ability to occasionally travel by car and/or commercial airline.

Working Conditions:

This position is performed primarily indoors in a climate-controlled setting with both a shared office environment and in a skilled nursing environment with occasional exposure to high noise levels (alarms)

Mental and Emotional Requirements:

This position requires:

  • Understanding and carrying out oral and written instructions and reviewing /preparing detailed reports, schedules, and medical records, using measuring devices and simple calculations.
  • Planning own work activities and the activities of others and directing and training others in their work assignments.
  • Working independently or as a member of a team, and the ability to work with limited supervision.
  • Routinely working on multiple tasks at the same time, under moderate amounts of pressure for results, with frequently changing priorities and requirement for extreme accuracy.

Safety/Security Requirements

  • Must successfully pass a pre-employment drug test.
  • Must successfully pass a criminal background screening.
  • Must Successfully pass a tuberculosis (TB) screening test.
  • Must comply with Montereau's Influenza Prevention Policy.

Nothing in this position description restricts Management's right to assign or reassign duties and responsibilities to this job at any time.

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.



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