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Office Assistant

4 months ago

Amarillo, United States TECHNICAL SOLUTIONS Full time
Job DescriptionJob Description

Office Assistant Job Description:

We are seeking an organized and detail-oriented Office Assistant to join our team. In this role, you will be responsible for performing administrative tasks to support daily business operations, routine clerical tasks and provide a welcome atmosphere within our company. You will play a crucial role in maintaining morale while ensuring the smooth operation of our office.

Responsibilities:

1. First point of contact with visitors and clients.

2. Answering phone calls, emails, and other correspondence, directing them to appropriate staff members.

3. Sort and distribute incoming mail and prepare outgoing mail or packages.

4. Accurate record keeping

5. Maintains inventory of office supplies and anticipates supply needs

6.Help in planning and organizing company meetings, events, and conferences.

7. Manage filing system

8. Provide general administrative support, including filing, faxing, and scanning documents.

9. Respond to customer inquiries and resolve any issues promptly.

10. Collaborate with other team members to ensure efficient workflow and a positive work environment.

11. Interface with clients and advisors to communicate account

details, make basic account changes, and to enter service requests

12. Coordinates facility management (pest control, minor repairs, building appearance and upkeep)

13. Imputing service request, purchase request, etc. into proprietary software and updating account records as needed.

Requirements:

1. High school diploma or equivalent; additional qualification in bookkeeping, accounting, or related field is a plus.2. Proven work experience as an Office Assistant and/or Receptionist.3. Proficiency in Microsoft Office applications.4. Solid understanding of basic office principals.5. Excellent attention to detail and accuracy.6. Strong organizational and time management skills.7. Ability to manage multiple tasks simultaneously and meet deadlines.8. Effective communication skills, both verbal and written.9. Excellent problem-solving and decision-making abilities.10. Self-motivated and able to work independently as well as in a team environment.11. High level of integrity and confidentiality when handling sensitive and proprietary information.

If you are looking for a challenging and rewarding opportunity to contribute to the success of a thriving company, please submit your resume along with a cover letter outlining your relevant experience and qualifications.