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Accounts Payable Specialist

2 months ago

Las Vegas, United States Planet 13 Full time
Job DescriptionJob Description

As a top Las Vegas dispensary, Planet 13 strives to provide the best quality recreational cannabis, cannabis extracts, and infused products available at competitive prices and with compassion that can only come from those who are knowledgeable in the field. 

Our Accounting Team is expanding to keep up with our growth into new markets across the country. This is an exciting opportunity at our corporate headquarters in Las Vegas, NV with plenty of room to grow. 

Summary
As an Accounts Payable Specialist you will be responsible for processing invoices, verifying financial data for use in maintaining accounts payable records, and providing other clerical support necessary to pay the obligations of the organization. This position also clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Review all invoices for appropriate documentation, tax calculation and approval timely and accurately prior to payment

Codes such items as invoices, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

Ensure transactions are recorded in accordance with GAAP, and provide support during the financial audit

Investigates and resolves problems associated with processing of invoices and purchase orders

Follows up on approval of all paper based and electronic open invoices to be paid in a timely manner

Process payment requests: cash, check, etc. in a timely, accurate manner

Reconcile vendor statements, research and correct discrepancies

Respond to vendor inquires in a professional manner

Set up new vendor accounts, identify new, disadvantaged and 1099 vendors

Assists with monthly status reports, and monthly closings

Maintain records thoroughly and accurately, in accordance with company policy and accepted accounting practices

Detail oriented, professional attitude, reliable.

Supervisory Responsibilities
This job has no supervisory responsibilities.

Qualifications                                                                                                                                                             To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Education and/or Experience
High school diploma required, college courses in accounting preferred; or one- or two-year related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read and interpret documents such as safety rules and regulations, operating and maintenance instructions, and procedure manuals. 

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft products, including Word, Excel, Outlook & Power Point. Ability to use 10-key by touch. QuickBooks experience preferred.

Open Shift Availability

Ability to work during business hours, including nights, weekends, and holidays.

Certificates, Licenses, Registrations
Must possess a Nevada State Agent Card and be 21 years of age or older.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to handle or feel.  The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to hot and cold/or humid conditions. The noise level in the work environment is usually moderate.
 

Disclaimer: Responsibilities and task outlined in this document are not exhaustive and may change as determined by the needs of the company.

Planet 13 would like to make its customers aware that certain individuals might try and approach them, call them, email them, text them, or reach out to them via social media, presenting themselves as our employees and/or affiliates to try and gain access to your personal information. This is a phishing scam. Planet 13 will never call a potential employee or customer for any form of payment in return for training material, ask for anyone’s direct deposit information, and their banking login and password. Planet 13’s Board Members, and Executives do not work as recruiters and do not communicate with potential employees directly via any form of communication nor do they engage in the offering of positions to potential employees. These claims and offers are fraudulent and we advise everyone to use discretion when handling these situations. If you feel as though you have been a target of this type of scam, please reach out to your local law enforcement. Thank you.
 

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