Fine Art Coordinator
3 weeks ago
This is a busy office, the team are highly professional and well spirited. This is a full time position and with a competitive benefits package such as; PTO, contributed healthcare, contributed 401K plan, and more. The candidate must have proof of authorization to work in the U.S.
Benefits
- Contributed Medical, Dental and Vision
- 401(k) with company match
- FSA & TRA
- LTD
- Life Insurance
- Competitive PTO Package
- Abenity Discount Program
- Gym Membership
Key Responsibilities
- Able to manage small jobs from quote stage to billing completion. Also, able to manage large projects with supervision.
- Works closely with the packing department and handles majority of small parcel interstate FedEx air shipments.
- Supporting team, Account Managers with their day to day workload including setting up client files, creating purchase orders, entering data, producing bill of ladings and generating invoices
- Liaising with the Dispatch and Operational departments regarding collections, deliveries and packing requirements ensuring the client’s expectations are met
- Ensuring the department calls are handled in a prompt and professional manner
- Taking care and focusing attention on all administrative duties to ensure accuracy.
Skills, Knowledge and Expertise
- Bachelor’s degree
- Thorough knowledge of the industry
- A minimum of 2 years experience in the fine art logistics / art fairs / auction house services
- Proficiency in international shipping is a bonus
- Sales experience is a bonus
- Excellent organizational and interpersonal skills
- Computer literacy
- Ability to communicate fluently in written and spoken English
- Professional appearance and demeanor.
- Ability to work well under pressure, to cost and time constraints
- Excellent problem-solving skills, able to use intuition to resolve any issues and complaints from the client
- Highly organized and detail orientated, with the ability to keep multiple projects and client engagements active at once
- Ability to thrive in a fast paced, multifaceted work environment
- Proficient in Microsoft Office and internal computer systems – Moveware / iLive (training will be provided)
- Excellent email etiquette and a good telephone manner that is polite and courteous at all times
- Demonstrates good communication skills both written & spoken
- Has excellent time management and organizational skills - Able to multi-task as required
- Team player, able to work with all levels of staff in a dynamic environment
- Comfortable in a results-driven workplace
- Data entry experience
- Ability to communicate fluently in written and spoken English
- Professional appearance and demeanor
Benefits
- Contributed Medical, Dental and Vision
- 401(k) with company match
- FSA & TRA
- LTD
- Life Insurance
- Competitive PTO Package
- Abenity Discount Program
- Gym Membership
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