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Department Coordinator

4 months ago

Dallas, United States Heritage Auctions Full time

Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 50 different auction categories including, Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.

BENEFITS:

  • Medical, Dental, Vision coverage
  • Paid time off
  • 401k savings plans
  • Daily Pay: Access your pay when you need it

COMPENSATION: Commensurate base on experience.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

SUMMARY:

The Consignment Coordinator is responsible for coordinating incoming consignments, communicating the status with clients and coworkers, and collaborating with multiple departments while overseeing the flow of consigned property from pre-auction to post-auction for 3 to 4 venues within the Fine & Decorative Arts Department.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Supporting Directors by liaising with clients, answering inquiries during the consignment process, and sending consignment contracts and inventory lists for signature
  • Coordinating, monitoring, tracking, and processing incoming consignments
  • Opening packages, verifying and labeling contents, creating a record of each item in the Heritage database
  • Keeping items in database up to date and accurate, auditing contracts and other consignment paperwork for accuracy
  • Researching the status of consignments and performing department-wide inventories of consignment material
  • Proactively following up on pending requests and outstanding issues
  • Assisting with order picking/pulling when needed
  • Processing shipping requests
  • Performing basic art handling, moving valuables within the gallery and warehouse according to our object handling standards
  • Assisting with gallery previews on and off-site, organizing and labeling property on display
  • Other duties as assigned by the Operations Manager

EDUCATION and/or EXPERIENCE:

  • High school diploma required, Bachelor's degree preferred, but not required
  • Minimum 2+ years' work experience in a fast-paced environment
  • Experience in customer service, order fulfillment, retail, or the service industry is a plus
  • Interest in collectibles or Fine Art is a plus
  • All candidates regardless of industry experience and education level will be considered - we are looking for high-energy applicants who are adaptable and ready to work in a fun environment with great people

SKILLS & ABILITIES:

  • Ability to work under tight deadlines in a fast-paced industry
  • Ability to communicate clearly and quickly via email, phone, and instant message
  • Proficiency in Microsoft applications, specifically Outlook, Word and Excel
  • Ability to prioritize and complete many tasks and projects that are assigned at once
  • The ideal candidate will have a proven track record of organizational skills and attention to detail
  • The individual may occasionally lift up to 50 pounds

WORK ENVIRONMENT:

  • Individuals must be able to work in a fast-paced, team-focused environment.
  • Individual must have positive attitude when faced with quick deadlines
  • This position may require overnight travel based on business needs.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE