Office Operations Coordinator

1 month ago

Laramie, United States Safran Passenger Innovations Full time
Job DescriptionJob Description

The Office Operations Coordinator is responsible for smooth operations, internal support, external relationship management, and liaison with California-based HR, IT, and Facilities. Working as part of a small and dynamic team, you'll provide comprehensive administrative support, foster positive relationships with key stakeholders, and ensure seamless communication with our California headquarters.

Duties and Responsibilities:

§ Maintain office organization, including filing systems, inventory of supplies, and overall office appearance

§ Order and manage office supplies and equipment

§ Coordinate with building management and vendors for facilities-related issues

§ Greet visitors, answer phones, and direct inquiries professionally

§ Assist with domestic and international travel arrangements for staff, including flights, accommodations, and ground transportation

§ Schedule and coordinate meetings, prepare meeting materials, and take meeting minutes as needed

§ Arrange catering for internal meetings and events

§ Manage incoming and outgoing mail and packages

§ Assist with expense reporting for staff

§ Draft and proofread correspondence

§ Liaise with headquarters in California for administrative needs and coordination

§ Provide calendar management for the Managing Director and other team members as needed

§ Support the onboarding of new staff members

§ Assist with special projects and events as required

§ Develop and maintain relationships with key contacts at the University of Wyoming, including faculty, researchers, and relevant departments

§ Establish positive connections with county and city officials relevant to the Center's activities

§ Represent the Center at community events, networking functions, or relevant meetings

§ Coordinate collaborations between the Center of Excellence and external stakeholders

§ Act as the primary point of contact between the Wyoming office and Brea-based support services (HR, IT, Facilities)

§ Facilitate requests and troubleshoot issues on behalf of the Wyoming Center

§ Ensure understanding and adherence to company-wide policies and procedures within the Wyoming office

§ Collaborate with Brea teams to streamline processes and communication

Requirements

§ Associate's Degree in a relevant field or

§ 3+ years of experience in an administrative or office support role

§ Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

§ Exceptional communication skills, both verbal and written

§ Strong organizational skills and attention to detail

§ Ability to multitask, prioritize effectively, and work independently in a fast-paced environment

§ Proactive, resourceful problem-solver

§ Positive, team-oriented attitude

§ Familiarity with higher education institutions or government structures is a plus

§ Knowledge of common HR, IT, and facilities procedures and systems is beneficial

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