Administrative Clerk

4 weeks ago

Saint Charles, United States Millstone Weber LLC Full time
Job DescriptionJob Description

Ensure timely and accurate submission of the following required (but not limited to) MW and subcontractor reports: certified payroll, employee utilization, trainee, etc. Review and verify various sub tier reports and checking for accuracy and contract compliance. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.

Duties and responsibilities


  • Communicate with subcontractors regarding project documentation requirements (Agreements, Certified Payrolls and Certificate of Insurance).
  • Log cert payrolls from subcontractors and hired haulers into Access, daily.
  • Sort and distribute certified payrolls to Owners, weekly.
  • Process subcontractor payments in Spectrum, verify receipt of cert payrolls and insurance for pay period prior to payment.
  • Key owner estimates to Spectrum for 15th & 30th period end.
  • Generate and track vendor lien waivers as required.
  • Report vendor payments per designated programs, and ensure subcontractor reporting confirmations of same
  • EEO Reporting - Request Owner required Monthly Reports of subcontractors, receive, compile, and submit to Owners, monthly and annually.
  • Prepare initial Trainee intro and completion documents, as required.
  • Prepare and submit Trainee reports, monthly.
  • Prepare annual subcontractor and wage compliance reports for Owners as necessary.
  • Filing as required.



Qualifications


  • High School Diploma/GED.
  • Strong math skills
  • 3 to 5 years working in an office environment.
  • Working knowledge of payroll best practices.
  • Strong PC skills including proficiency in Excel.
  • Strong work ethic and team player.
  • High degree of professionalism.
  • Ability to deal sensitively with confidential material.
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Decision-making, problem-solving, and analytical skills.
  • Organization, multi-tasking, and prioritizing skills.



Other Functions


  • Assist EEO officer with monthly compliance reporting.
  • Assist the DBE Contracts Administrator with subcontractor requirements and reporting.
  • Provide support during audits.
  • Assists in special projects or requests.

Working conditions


Primarily a controlled office environment, ability to work additional hours as needed to meet deadlines.


Physical requirements


Primarily a controlled office environment. May lift up to 40 pounds to move copy paper to the copier, and file boxes to storage.


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