Outpatient Office Manager

1 month ago

Louisville, United States Isaiah House Full time
Job DescriptionJob DescriptionDescription:

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, custodial services, and task delegation.


JOB SPECIFIC FUNCTIONS:

  • Responsible for maintenance requests, mailing, shipping, supplies, equipment, and errands
  • Organize and schedule meetings at the request of the Director of Outpatient Programs
  • Organize office operations and procedures for administrative staff
  • Supervise administrative and custodial staff
  • Coordinate with IT department on all office equipment.
  • Provide General support to visitors
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are completed and approved by Director, and that clerical functions are properly assigned and monitored.
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems (Approved by Director)
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the administrative team.
  • Allocate tasks and assignments to subordinates and monitor their performance.
  • Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
  • Responsible for recruiting administrative staff for the office and providing training to new administrative staff.
  • Coordinate office staff activities to ensure maximum efficiency.
  • Evaluate and manage staff performance.
  • Weekly reports of the billables of each outpatient facility
  • Maintain inventory of all supplies needed for both Primary Care and Real Hope Behavioral Health and place orders as needed.
  • Responsible for covering receptionist duties in the absence of administrative staff including coverage for PTO.
  • Responsible for coordinating and covering Lunch Breaks for receptionist(s).

SKILL SETS:

  • Compassion
  • Strong Communication skills
  • Strong leadership skills
  • Abide by Ethics and HIPAA regulations.
  • Critical Thinking
  • Attention to detail.
  • Strong time management skills
  • Confidence
  • Adaptability
  • Commitment to development
Requirements:
  • Proven work experience in an Office management role, front office representative or similar role.
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Office manager must be able to work in a fast paced environment.
  • High school degree; additional certification in Office Management is a plus

  • Radiology Operations Manager

    1 week ago

    Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time

    Job Type: Full-timeOverview:Are you a dedicated leader with a commitment to operational excellence? Do you have a strong desire to support a patient-focused team in delivering high-quality care in the evolving healthcare landscape? If so, we invite you to explore this opportunity with Outpatient Imaging Affiliates, a prominent outpatient imaging...

  • Administrative Assistant

    1 week ago

    Louisville, United States Outpatient Imaging Affiliates Full time

    Job Type Part-time Description Join an energetic, patient-focused team! Heartland Imaging is seeking an experienced administrative assistant for a part-time flex position at our outpatient imaging center in Louisville, KY, Monday, Wednesday, and Friday from 8:00 am to 4:30 pm.JOB SUMMARY: Under the direction of the Administrator, the Administrative...

  • CT Imaging Technologist I

    5 days ago

    Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time

    Job Type: Full-time Position Overview:We are seeking a dedicated and skilled CT Technologist to become part of our dynamic team at Outpatient Imaging Affiliates. This role involves working in a fast-paced outpatient imaging environment, where you will play a crucial role in delivering high-quality imaging services. Key Responsibilities:Under the supervision...

  • Recruiter/Office Administrator

    3 months ago

    Louisville, United States Office Pride of Louisville Full time

    Job DescriptionJob DescriptionOffice Pride is a Christian company that delivers the highest level of commercial cleaning and janitorial services to offices, medical facilities, schools and day cares, churches, banks and more. A noticeably clean facility leaves a positive first impression and reflects well on our customer's business. We are looking for an...

  • CT Imaging Technologist I

    5 days ago

    Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time

    Job Type: Full-time Position Overview: Outpatient Imaging Affiliates is seeking a skilled CT Technologist for a Full-time Flex role at our imaging center. This position involves working in a patient-centered environment, where you will play a crucial role in delivering high-quality imaging services. Key Responsibilities: Under the supervision of the...

  • Specialista en Preautorización I

    1 week ago

    Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time

    Tipo de TrabajoTiempo completoDescripciónOutpatient Imaging Affiliates está en búsqueda de un individuo altamente motivado, entusiasta y compasivo que sea un comunicador eficaz para unirse a un equipo energético y centrado en el paciente. Si sientes pasión por el cuidado del paciente y disfrutas interactuar con las personas, te invitamos a considerar...

  • CT Imaging Technologist

    5 days ago

    Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time

    Job Type:Full-timePosition Overview:We are seeking a dedicated and skilled CT Imaging Technologist to join our dynamic team at Outpatient Imaging Affiliates. This role involves working in a patient-centered environment, focusing on delivering high-quality imaging services. The position is structured as a Full-time Flex role, with standard hours from Monday...

  • Outpatient Internal Medicine Physician Opportunity

    20 minutes ago

    Louisville, Kentucky, United States Inspire Healthcare Full time

    Position OverviewInspire Healthcare is seeking a dedicated physician to join our adult and geriatric medicine practice. This role is situated in a vibrant outpatient office environment, where the primary focus is on fostering strong patient relationships and ensuring continuity of care.Key ResponsibilitiesEngage with patients in an outpatient setting,...

  • Office Manager

    3 months ago

    Louisville, United States Snelling - Louisville, KY Full time

    Job DescriptionJob DescriptionPosition:  Office ManagerIndustry: ProductionJob Type: Temp-to-hireLocation: Louisville, KY 40209Pay Rate: $22.00/ Hr. , with quick advancement opportunitiesAvailable Shifts:1st Shift: Monday - Friday, 8:00 a.m. – 4:00 p.m.Job Description:Snelling has an immediate opening for an Office Manager in Louisville, KY. This...

  • Office Manager

    3 months ago

    Louisville, United States River Region Psychiatry Associates Full time

    Job DescriptionJob DescriptionDescription:The Office Manager is an individual who serves as a medical clinic office manager for the out patient psychiatry clinic. This individual must exhibit and possess patience in a fast-paced medical practice, possess exceptional customer service skills, leadership skills and possess the ability to multitask and provide...

  • Outpatient Internal Medicine Physician Opportunity

    20 minutes ago

    Louisville, Kentucky, United States Inspire Healthcare Full time

    Position OverviewAn esteemed adult and geriatric medicine practice is seeking a dedicated physician to join their team in a vibrant healthcare environment.Role ResponsibilitiesEngage with patients in an outpatient clinic setting, focusing on building lasting relationships and ensuring continuity of care.The practice manages all aspects of marketing, coding,...

  • Director of Outpatient Services

    5 days ago

    Louisville, Colorado, United States Universal Health Services Full time

    Job SummaryThe Director of Outpatient Services is a key leadership position responsible for the overall operational administration of the Outpatient Services department at Universal Health Services. This role ensures the development, implementation, and evaluation of policies, programs, and services consistent with the facility's goals and objectives.Key...

  • Office Manager

    3 weeks ago

    Louisville, United States MAGNA WAVE Inc Full time $45,000 - $50,000

    Job DescriptionJob DescriptionJob Title: Front Desk Office ManagerCompany: Vyfy Wellness ClubLocation: 106 Watterson Trail, Middletown Ky 40243Employment Type: Full-Time, Monday-Friday with Weekend FlexibilityAbout Us:Vyfy Wellness Club, a division of MagnaWave Inc., is a leader in the wellness industry, and has been voted the best place to work for two...

  • Office Manager

    2 weeks ago

    Louisville, United States MAGNA WAVE Inc Full time $45,000 - $50,000

    Job DescriptionJob DescriptionJob Title: Front Desk Office ManagerCompany: Vyfy Wellness ClubLocation: 106 Watterson Trail, Middletown Ky 40243Employment Type: Full-Time, Monday-Friday with Weekend FlexibilityAbout Us:Vyfy Wellness Club, a division of MagnaWave Inc., is a leader in the wellness industry, and has been voted the best place to work for two...

  • Outpatient Psychiatrist

    2 months ago

    Louisville, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionOutpatient PsychiatristSerenity Healthcare is empowering patients across the country to take back their lives.  We understand that mental health is a journey, and we're here to help.  Our outpatient clinics provide the latest evidence-based treatments, offering hope to patients who are seeking new solutions.  In...

  • Outpatient Treatment Coach

    2 months ago

    Louisville, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionOutpatient Treatment CoachOnsite – Superior, CO Learn how healthcare should be delivered – help people – build a career – no healthcare experience required. Through an innovative approach and patient-centered care, we are revolutionizing the field of healthcare by providing patients with access to TMS treatment. We are...

  • Sales Manager

    1 week ago

    Louisville, United States Office Pride of Louisville-Jeffersontown Full time

    Benefits: Bonus based on performance Competitive salary Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Job Title: Sales Manager Location: Louisville, KY Company: Office Pride Commercial Cleaning Services About our Client: Office Pride is Christian owned and operated leading provider of commercial cleaning...

  • Outpatient Rehabilitation Specialist

    1 week ago

    Louisville, Kentucky, United States UofL Health Full time

    Position OverviewWe are seeking a dedicated Outpatient Rehabilitation SpecialistShift Options: Full-Time, Day ShiftAbout UofL HealthUofL Health represents a comprehensive regional academic health system that encompasses multiple hospitals, medical centers, and numerous physician practice locations. Our team comprises over 12,000 professionals, including...

  • Office Manager

    3 days ago

    Louisville, United States Peaksware Part time

    Job DescriptionJob DescriptionWe are musicians, athletes, coaches and teachers who truly believe in our mission to help people achieve their best. Our software platforms connect performers, instructors and creators enabling them to publish, teach and train using the principles of deliberate practice.You may know us as TrainingPeaks, MakeMusic, TrainHeroic...

  • Physician - Geriatric Medicine - Outpatient Opportunity

    2 days ago

    Louisville, Kentucky, United States Integrity Healthcare. Full time

    **Job Summary**An adult/geriatric medicine group, Integrity Healthcare, is seeking a physician to join their team in an outpatient office setting. The ideal candidate will have a passion for developing relationships and providing continuity of care.**Key Responsibilities**Provide high-quality patient care in an outpatient settingDevelop and maintain strong...