Office Manager

3 weeks ago


McAllen, United States Ariva Group Full time
Job DescriptionJob Description

Job Summary:
We are seeking an experienced and highly organized Office Manager to oversee the day-to-day operations of our office. As the Office Manager, you will be responsible for ensuring the smooth running of the office, managing administrative tasks, and providing support to various departments. The ideal candidate should have excellent communication and organizational skills, be detail-oriented, and be able to multitask effectively.

Responsibilities:

  • Manage office operations and ensure efficient workflow.
  • Coordinate administrative tasks, such as managing phone calls, emails, and correspondence.
  • Maintain office supply inventory and place orders when necessary.
  • Oversee and organize office filing systems and databases.
  • Coordinate and schedule meetings, appointments, and travel arrangements for staff.
  • Assist in the planning and execution of company events and meetings.
  • Greet and assist visitors, ensuring a positive and professional experience.
  • Manage office budgets, including tracking expenses and approving invoices.
  • Collaborate with HR for employee onboarding, offboarding, and maintaining personnel records.
  • Liaise with external vendors, service providers, and building management.
  • Implement and maintain security protocols to ensure the safety and confidentiality of office resources.
  • Support various departments by providing administrative assistance and coordinating projects as needed.
  • Assist with the preparation of reports, presentations, and internal communications.

Qualifications:

  • Proven experience as an Office Manager or similar administrative role.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Proficient in office management software (e.g., Microsoft Office Suite, Google Suite).
  • Exceptional communication and interpersonal skills.
  • Ability to prioritize, multitask, and meet deadlines.
  • Problem-solving and decision-making abilities.
  • Knowledge of basic accounting principles and budget management.
  • Proactive and self-motivated with a strong work ethic.
  • Bachelor’s degree in business administration or related field preferred.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • Positive and collaborative work environment.
  • Health insurance and retirement plans.
  • Paid time off and holidays.

Life at Ariva Group:

We have been in business for over 30 years with a proven track record of stability and continued growth. We bring our best assets (our employees) together to create exceptional products and services, and afford you a wonderful work-life balance

Here are the great benefits we offer:

  • Medical insurance
  • Dental insurance
  • Vision Insurance
  • Company Paid Life Insurance
  • Company Paid Long-Term Disability Insurance
  • Voluntary Term Life and Accident Insurance
  • Short-term Disability
  • Health Savings Account (HSA)
  • 401k with a company match
  • Paid time off
  • Paid Holidays
  • Employee Assistance Program (EAP)

Powered by JazzHR

lPDnqYV01O


  • Office Manager

    2 days ago


    McAllen, United States Ariva Group Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking an experienced and highly organized Office Manager to oversee the day-to-day operations of our office. As the Office Manager, you will be responsible for ensuring the smooth running of the office, managing administrative tasks, and providing support to various departments. The ideal candidate should...

  • Office Manager

    1 week ago


    McAllen, United States Helzberg Full time

    Job Description The Office Manager in a Helzberg Diamonds retail store manages the daily operations of the office by providing guidance and leadership necessary to assist the store in achieving sales and profit goals. Key responsibilities include: Procedural compliance to ensure that all transactions are handled in accordance with company policies and...

  • Legal Receptionist

    4 weeks ago


    McAllen, United States Law Office of Zelene Zaleta PLLC Full time

    Job DescriptionJob DescriptionLaw Office of Zelene Zaleta, PLLC is a prestigious law firm specializing in immigration law and federal criminal defense. Our firm is dedicated to providing zealous advocacy and high-quality legal services to our clients. We are committed to upholding the principles of justice, fairness, and integrity in every case we handle....

  • Legal Assistant

    4 weeks ago


    McAllen, United States Law Office of Zelene Zaleta PLLC Full time

    Job DescriptionJob DescriptionLaw Office of Zelene Zaleta, PLLC is a prestigious law firm specializing in immigration law and federal criminal defense. Our firm is dedicated to providing zealous advocacy and high-quality legal services to our clients. We are committed to upholding the principles of justice, fairness, and integrity in every case we handle....

  • Project Manager

    4 hours ago


    McAllen, United States Lozcon Full time

    Job DescriptionJob DescriptionJob Overview:We are seeking a skilled and experienced, well-rounded, well-mannered Project Manager/Superintendent to join our construction team. As a Project Manager/Superintendent, you will be responsible for overseeing and managing all aspects of construction projects, ensuring they are completed on time, within budget, and to...


  • McAllen, United States Abelardo Ramirez Agency Full time

    Job DescriptionJob DescriptionLooking for an exciting opportunity to kick-start your career in marketing or business? Join our team at the Ramirez-Meda Allstate Agencies as a Marketing and Management Assistant. This role is perfect for undergraduate students pursuing degrees in marketing or business who are eager to gain hands-on experience in the insurance...


  • McAllen, United States Seko Logisitics Full time

    Job DescriptionJob DescriptionSEKO Logistics has an exciting opportunity for a highly motivated Freight Forwarding Business Development Manager in the McAllen Reynosa Monterrey area. The Business Development Managers primary responsibility will be to generate new business opportunities and drive sales growth for the companys freight forwarding services. The...


  • McAllen, United States Firetrol Protection Systems Full time

    Job DescriptionJob DescriptionFounded in 1984, Firetrol is the national leader in fire protection & life safety services. We are currently seeking an Fire Alarm Project Manager to join our team of over 900 of the best fire protection professionals in the industry in our McAllen, TX location.Oversee and direct construction projects from conception to...


  • McAllen, United States Univista Insurance Full time

    Job DescriptionJob DescriptionJob Details:Employment Status: Full-TimeSales Agent - Hourly Base Pay + Bonus/Commission opportunitiesAgency Manager- Salary + Bonus opportunitiesAgency Hours of Operation: Shift work, Morning and Afternoon/Early Evenings, NO night/late night or graveyard shiftTraining details: We provide paid trainingLicensing details: Limited...


  • McAllen, United States Inspire Medical Systems I Full time

    Job DescriptionJob DescriptionABOUT INSPIRE MEDICAL SYSTEMS  Inspire is the first of its kind medical device designed to make a difference in the lives of those living with Obstructive Sleep Apnea (OSA). We are revolutionizing the sleep industry with our FDA-approved medical device, designed to reduce OSA severity for those who cannot tolerate or get...


  • McAllen, United States Hunt Consolidated, Inc. Full time

    Company Description: Sharyland Utilities, L.L.C., is a Texas-based electric transmission utility that is fully regulated by the Public Utility Commission of Texas. We are committed to providing safe, reliable, and efficient transmission and substation services, ensuring operational excellence, and investing to support the infrastructure needs of the Electric...


  • McAllen, United States AITHERAS, LLC Full time

    Title: Receptionist Location: McAllen, TX Client: US Government Wage: 10.91 + 4.22 In health and Welfare Coverage Aitheras is looking for a Receptionist to join our team in support of our contract in McAllen, TX. The Receptionist will greet and assist visitors and clients of the organization. The ideal candidate will deliver a professional and qualified...


  • McAllen, United States AITHERAS, LLC Full time

    Title: Receptionist Location: McAllen, TX Client: US Government Wage: 10.91 + 4.22 In health and Welfare Coverage Aitheras is looking for a Receptionist to join our team in support of our contract in McAllen, TX. The Receptionist will greet and assist visitors and clients of the organization. The ideal candidate will deliver a professional and qualified...


  • McAllen, United States AITHERAS, LLC Full time

    Job DescriptionJob DescriptionTitle: ReceptionistLocation: McAllen, TXClient: US GovernmentWage: 10.91 + 4.22 In health and Welfare Coverage Aitheras is looking for a Receptionist to join our team in support of our contract in McAllen, TX. The Receptionist will greet and assist visitors and clients of the organization. The ideal candidate will deliver a...

  • Receptionist

    1 week ago


    McAllen, United States Regency Integrated Health Services Full time

    Job DetailsLevel Entry Job Location Windsor Las Palmas Nursing and Rehabilitation Center - McAllen, TX Position Type Part Time Education Level High School Travel Percentage None Job Category Admin - Clerical DescriptionPrimary Responsibilities The Receptionist is responsible for answering telephone calls and guiding residents, family members, visitors and...

  • Receptionist

    2 weeks ago


    McAllen, United States Regency Integrated Health Services Full time

    Job DetailsLevel Entry Job Location Windsor Las Palmas Nursing and Rehabilitation Center - McAllen, TX Position Type Part Time Education Level High School Travel Percentage None Job Category Admin - Clerical DescriptionPrimary Responsibilities The Receptionist is responsible for answering telephone calls and guiding residents, family members, visitors and...

  • Physician Liaison

    4 weeks ago


    McAllen, United States FYZICAL Therapy and Balance Centers Full time

    Job DescriptionJob DescriptionFYZICAL Therapy & Balance Centers is seeking a full-time Physician Liaison to join our team at our McAllen, TX, location!The Physician Liaison works closely with our clinical team and is a brand ambassador to the community who will call upon local physicians to build a relationship and prospect referral leads to grow the patient...

  • Physician Liaison

    2 weeks ago


    McAllen, United States FYZICAL Therapy and Balance Centers Full time

    Job DescriptionJob DescriptionFYZICAL Therapy & Balance Centers is seeking a full-time Physician Liaison to join our team at our McAllen, TX, location!The Physician Liaison works closely with our clinical team and is a brand ambassador to the community who will call upon local physicians to build a relationship and prospect referral leads to grow the patient...


  • McAllen, United States TotalMed Full time

    *Position Title *– Service/Care Coordinator*Address *– Remote Lower Rio Grande Valley: Harlingen, Brownsville, Los Fresnos, Olmito San Benito or even McAllen TX - Only need to go in office for the very rare occurrence of a meeting, role is “99.9%” fully remote*Pay*: $20.50/Hr*Hours *– 8a-5p*Vaccine Requirement *– not required*Position...


  • Mcallen, United States Easterseals Full time

    Under the direct supervision of the Program Coordinator, the Data Compliance Monitor is responsible for assisting with processing and maintaining all Program data accurately and timely. Basic Responsibilities: 1. Maintains program data systems for Family Resource Center with accuracy and meets timelines. Tasks to include data entry, on-going updates, and...