Receptionist/Data Compliance Monitor

4 weeks ago

Mcallen, United States Easterseals Full time

Under the direct supervision of the Program Coordinator, the Data Compliance Monitor is responsible for assisting with processing and maintaining all Program data accurately and timely.

Basic Responsibilities:

1. Maintains program data systems for Family Resource Center with accuracy and meets timelines. Tasks to include data entry, on-going updates, and assists with required state reports.

2. Assists Program Coordinator with scheduling between families & FRC coordinators and keeps daily check in/out schedule for staff.

3. Assists with accurately filing and preparing program packets as needed.

4. Serves as the primary contact for incoming calls, manages all messages and is responsible for ensuring the caller receives complete information that meets their request/need.

5. Assists Program Coordinator and FRC coordinators with preparation of marketing and presentation materials as well as program events and meetings.

6. Assists Program Coordinator in preparing and coordinating meetings. Tasks to include agenda preparation, planning, outreach, and follow-up.

7. Assist with filing, daily mail, agency phone support, staff travel arrangements, assists with ordering and deliveries, and other miscellaneous duties as may be assigned.

8. Promote safety in the organization for staff, visitors and clients of Easterseals RGV through following Safety Precautions and Procedures as outlined in the Safety Manual.

9. Promote a positive image through manners, dress, attendance and attitude. (Kind, Courteous, and Professional)

10. Other duties as assigned by supervisor.

Qualifications:

* Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping.
* One-year previous experience in a receptionist/secretarial/clerical field.
* Computer knowledge to include, Micro Soft Office; Word, Excel, Outlook, PowerPoint, word-processing, database management and spreadsheets.
* Excellent grammar and spelling skills, essential.
* Good time management skills, excellent follow through abilities and detail oriented.
* Ability to work well with others and in a team environment.
* Bilingual capabilities required.

Additional Notes:

Job Descriptions is subject to change and are dependent on the need of the program.

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