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Accounting Assistant

2 months ago

North Little Rock, United States Arkansas Hospice, Inc. Full time
Job DescriptionJob Description

Full-and Part-Time Employee Benefits

Medical, Dental, and Vision Insurance Cancer plan.

401(k) retirement plan with matching Accident plan.

Paid time off (PTO) program Critical life events plan.

Tuition and certification reimbursement Employee Assistance Program (EAP).

Group Term Life Insurance and AD&D Free parking at all locations.

Short term and Long term disability Mileage reimbursement for company travel.

Un-reimbursed medical and dependent care.


POSITION SUMMARY

The Accounting Assistant is responsible for performing specific duties related general ledger, payroll and the accounts payables functions.

QUALIFICATIONS

Education: High school diploma or GED.

Experience: Minimum of one-year previous experience in general ledger, payroll and accounts payable required; experience in a hospital, hospice, or other healthcare setting preferred.

Additional Requirements: May be required to work flexible hours and occasional overtime.

PRIMARY RESPONSIBILITIES

Accounts Payable:

  1. Serves as backup to the Accounts Payable clerk by processing assigned invoices weekly, which includes verifying invoices, entering into the accounting system and issuing checks. This will also include filing.
  2. Maintains accurate accounts payable records.
  3. Reviews all invoices for accuracy, appropriate approvals and account numbers necessary for processing and verifies charges are correct.
  4. Works statements for numerous large vendors and also calls to request a list of outstanding invoices.
  5. Reviews expense reports to ensure all required receipts are attached as well as ensuring compliance with the travel policy.
  6. Approves the ACH transactions within the bank website for transmission to the vendor.


Payroll:

7. Serves as backup to payroll and will process assigned branch(es) each payroll cycle which includes collecting and account for all bi-weekly employee timesheets, entering time into spreadsheets verifying time, mileage, and cell phone reimbursement amounts. Maintain workflow to ensure all payroll transactions are processed accurately and timely.

8. Summarizes and imports payroll data into payroll processing software.

9. Ensure employee’s assignments are consistent in ADP, HCHB and the Pay Spreadsheet, as directed by the Human Resources Dept.

10. Performs periodic and special requested payroll audits.

11. Maintains accurate payroll records.

12. Continually looks for ways to make the payroll process more efficient.

13. Works well with all levels of staff (managers for the approval process, staff with pay and/or system issues, collaborate with Human Resources, etc.).


General Ledger:

14. Assists with monthly general ledger journal entries including preparation and data entry for Arkansas Hospice, and all related organizations.

15. Reconciles assigned general ledger accounts.

16. Reviews A/P batches prior to posting to the G/L.

17. Assist with filing and updating journal entries.

18. Scans and deposits daily checks received to appropriate bank accounts.

19. Performs related duties as assigned.

20. Maintains strict confidentiality at all times.

21. Utilizes and models excellent customer service skills at all times; seeks opportunities to assist patients, families and co-workers; demonstrates teamwork and cooperation.

22. Accepts direction and follows instructions from supervisor; seeks additional information as needed; works with minimal supervision.

23. Adheres to all organizational and departmental policies and procedures.

24. Continually meets organizational standards for attendance and punctuality; notifies supervisor in a timely manner when employee will be absent or late for work.

25. Attends all required meetings and in-services; seeks opportunities for additional professional development activities as appropriate.

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES

THIS SECTION DESCRIBES WHAT KNOWLEDGE, SKILLS AND ABILITIES AN EMPLOYEE IN THIS POSITION SHOULD CURRENTLY POSSESS. THIS LIST MAY NOT BE COMPLETE FOR ALL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION.

  1. Knowledge of the hospice concept.
  2. Knowledge of multiple computer software applications.
  3. Ability to communicate effectively both orally and in writing with co-workers and other customers.
  4. Ability to follow basic safety policies and procedures.
  5. Ability to use good judgment and to maintain confidentiality of information.
  6. Ability to work as a team player.
  7. Ability to demonstrate tact, resourcefulness, patience and dedication.
  8. Ability to accept direction and adhere to policies and procedures.
  9. Ability to work in a fast-paced environment.

This position is designated as a safety sensitive position because it performs the above listed functions while regularly working with confidential and/or proprietary Arkansas Hospice and patient information, including but not limited to patient medical records, current or former employee information, Arkansas Hospice records, and other information that the employee regularly uses to perform job functions.

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