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People & Culture Administrative Assistant
3 months ago
TrellisWare launched in 2000 with an innovative culture striving to push technological boundaries in the area of wireless communications. We are now a worldwide leader in highly advanced algorithms, waveforms, and communications systems that range from small form factor radio products to fully integrated solutions.
At TrellisWare, we connect passion with purpose and together we make an impact- on our careers, our company, and the world. And you can too. If you love to innovate and collaborate amid chaos and change, you belong at TrellisWare. Where the opportunity to serve is not a challenge but a gift. Where you're never going alone. Because there's too much at stake to go solo.
TrellisWare Technologies is currently seeking a temporary onsite People and Culture Administrative Assistant. The People & Culture Administrative Assistant will provide support to TrellisWare and the People and Culture team. This position is intended to support the overall effectiveness and efficiency of the organization. Enhancing cohesiveness and maintaining team morale is a responsibility of all our team members, as is the ambition for self-improvement and talent development. Through this dedication to unity and professional advancement, each team member is directly impacting the successful outcome of TrellisWare's deliverables and setting the tone for our core values of delivering excellence, pushing boundaries, and empowering people.
The essential duties and responsibilities include:
- Responsible for the overall administration of the front desk. Performing general office and administrative duties.
- Provides general administrative support using Microsoft Outlook, Word, and Excel.
- Performs general administration for the People & Culture team.
- Creates engaging and informative all company newsletters in collaboration with internal stakeholders using Canva.
- Works with the People & Culture team to generate social media posts for employee engagement events.
- Maintains posting and updating open positions to Cal Jobs biweekly.
- Supports the planning and execution of company recognition, pop-up, and celebration events.
- Orders company swag (maintaining budget, receiving approvals, establishing schedule, and ensuring all swag products are received by scheduled dates).
- Coordinates administrative philanthropy efforts throughout the year for employees.
- Maintains company's online employee swag store purchases and inventory.
- Supports planning initiatives for the company's annual holiday party.
- Answers all incoming office calls and transfers them to the appropriate extension and/or sending the information to the proper points of contact.
- Greets and checks in visitors, directing them to the proper person and/or location.
- Performs daily mail distribution.
- Assists with various new hire onboarding processes to enhance employee experience.
- Administers background checks (new hire and driver checks).
- Completes I-9 forms and E-Verify for new employees.
- Completes expense report reconciliation for the Facilities and People and Culture teams.
- Places company meal orders and delivers food to the identified conference rooms.
- Acts as the primary back-up for the People & Culture Recruiting Coordinator.
- Performs responsibilities for the interview evaluation process.
- Supports the Facilities team by placing orders for breakroom and copy room supplies each week.
- Maintains breakroom and copy room supply stocking and organization process as needed.
- Owning and maintaining employee personnel folders.
- Scans, files, prepares, and maintains employee files and documents, while ensuring accuracy and confidentiality.
- Independently prepares various communications.
- Performs additional tasks and duties as needed.
- Develops relationships with team members built on trust and respect.
Education and work experience requirements are:
- Bachelor's degree in Business, Communications, Psychology or related major. GPA above 3.0 strongly preferred.
- 0-2 years of experience in an office setting or human resource's role.
- Experience learning software systems. Experience with HRIS a plus.
- Desire to learn and grow in Human Resources.
To be considered for this position, you would need to meet, at a minimum, the knowledge, skills, and abilities listed here:
- Handles sensitive and confidential information with discretion at all times.
- Demonstrates strong documentation skills and proficiency with Microsoft Office Suite.
- Demonstrates excellent written and verbal communication skills.
- Demonstrates careful attention to detail and thoroughly proofreads all communication prior to sending.
- Demonstrates excellent organization skills with the ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
- Self-motivated, efficient and detail oriented.
- Works well independently and as part of a team.
- Professional demeanor with a high degree of flexibility, strong process orientation, analytical and problem-solving ability, good judgment, and strong business focus.
- Basic knowledge of office equipment such as faxes, computers, phones, copiers, and printers.
- Strong collaborative drive and interpersonal skills.
- Strong initiative, proactive work ethic and prioritization skills.
- Trustable judgement and analytical problem-solving skills.
- Effective execution and decision making.
- Champion of change and promotes innovation.
- Strong written and verbal communication skills.
- Some lifting required.
The physical demands described here represent those that must be met in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable those with qualified disabilities.
- Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arm's length, stoop, kneel, and crouch, talk and hear.
- Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
- Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Additional requirements are:
- U.S. Citizenship or Permanent Residency Required.
- Onsite Monday through Friday 8:00 a.m. to 5:00 p.m. with one hour lunch break.
Note: Many of TrellisWare's positions require a security clearance or the ability to obtain one. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
TrellisWare Technologies pays competitively according to the market in an individual's geographic location, in addition to their qualifications and experience. The posted range is for individuals located in the San Diego, CA area. The pay range for this position is: $20-23/hour.
Disclaimer - The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in the job description restricts the company's right to change, assign, or reassign duties and responsibilities at any time for any reason.
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*TrellisWare Technologies, Inc. is an EEO/AA/Disability/Vets Employer.*
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