Executive Assistant

2 weeks ago

Cumberland, United States NEUROTECH U S A Full time $90,000 - $100,000
Job DescriptionJob Description

Neurotech Pharmaceuticals is an innovative biopharmaceutical company located in Cumberland, RI and Needham, MA, within the realm of Greater Boston’s vast biotechnology landscape. Since our inception more than 20 years ago, we have been developing a proprietary drug delivery platform for treatment of a variety of retinal disorders. Our drug delivery platform - Encapsulated Cell Technology (ECT) - is designed to deliver genetically modified therapeutics to slow the progression of chronic retinal diseases. Our most advanced program is delivering a neurotrophic factor to treat the orphan disease Macular Telangiectasia Type 2 (MacTel).

We are seeking a seasoned Executive Assistant who will provide comprehensive administrative support to Neurotech’s CEO and CFO. This role requires an individual with exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. This individual should have a diverse skill set with an ability to problem solve and plan, enhancing executives’ productivity and streamlining their workflow. An understanding of the biopharmaceutical industry would be helpful.

This is an on-site role in Cumberland, RI. This is not a hybrid or remote opportunity.

Please note, this role is not eligible for agency recruiting support. Additionally, Neurotech does not accept unsolicited résumés or candidate profiles. If a candidate submitted in this manner is hired, no placement fee will be paid.

Job Requirements

Executive Support – CEO/CFO

  • Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and facilitate communication between company executive management team, internal company team members and external consultants and service providers.
  • Organize and maintain electronic and physical files, ensuring easy access and confidentiality.
  • Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
  • Prepare detailed travel itineraries and assist with travel-related documentation.
  • Prepare and edit correspondence, reports, presentations, and other documents, as required.
  • Support executives in various projects, including research, data analysis, and tracking project milestones.

Business Services Company Support

  • Plan, coordinate, and execute internal and external company meetings, including logistics, agenda preparation, and follow-up.
  • Organize company events, conferences, and other gatherings, ensuring all details are managed efficiently.
  • Oversee office supplies and equipment, ensuring availability and functionality.
  • Keep kitchen and office supplies stocked and available for employees and visitors.
  • Coordinate with facilities management for office maintenance and repairs.
  • Support with special projects, as necessary.

Education & Experience

  • Minimum of 5 years of experience as an executive assistant or in a similar administrative role, preferably in the biopharmaceutical or healthcare industry.
  • Bachelor’s degree or equivalent experience.

Knowledge, Skills & Abilities

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational and time-management skills with a keen attention to detail.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Discretion and professionalism in handling confidential information.
  • Individual should possess a positive can-do attitude, be task oriented and meticulous in their work product.
  • Familiarity with biopharmaceutical terminology and processes is advantageous.
  • May require extended hours or availability outside of standard business hours to accommodate executive schedules.

In addition to a talented and passionate team of colleagues and unparalleled science and technology, Neurotech offers competitive compensation, benefits through Blue Cross BlueShield and HealthEquity (FSA, HSA & HRA), a 401(k) through Fidelity with a company-sponsored match, generous vacation time and company holidays. We even cover the cost of 75% of your annual medical plan deductible And that’s just the beginning.

Do you share our vision?

Applications are currently being accepted through the Neurotech Career Center.

Neurotech Pharmaceuticals provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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