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Senior Executive Assistant for Leadership Operations

2 months ago

New Cumberland, Pennsylvania, United States ABWE Full time

Position Overview: The Senior Executive Assistant plays a pivotal role in fostering a culture of excellence within ABWE by nurturing an environment characterized by joy, service, generosity, and volunteerism. This individual is tasked with delivering comprehensive administrative, logistical, and project support to the President and the Executive Office.

Key Responsibilities:

  • Oversees the management of information for the Executive Office, including scheduling, meetings, events, and personal engagements.
  • Facilitates the planning and organization of Board meetings.
  • Coordinates travel arrangements, both domestic and international, ensuring all logistics are efficiently handled.
  • Compiles data to optimize donor visits, creating effective itineraries and travel plans.
  • Conducts research and prepares written materials for speaking engagements, donor interactions, and leadership meetings.
  • Develops budgets for the Executive Office, including travel and communication expenses, while providing recommendations for other departments as necessary.
  • Manages communications and appointments with constituents and donors through various platforms.
  • Ensures all activities and communications within the Executive Office align with mission objectives, legal standards, and security protocols.
  • Establishes and maintains a digital archiving system.
  • Reviews and interprets memos, reports, and correspondence, distributing them to the President or other senior leaders as appropriate.
  • Represents the President or senior leadership in meetings when required, providing written summaries of discussions and follow-up actions.
  • Acts as a key information conduit while the President is traveling.
  • Utilizes discretion and sound judgment to keep the President informed about organizational culture and needs, addressing employee concerns with confidentiality and empathy.
  • Assists the President and Senior Leadership Team in navigating strategic initiatives and ensuring follow-through, delegating tasks to relevant managers and departments.
  • Engages with top donors, constituents, and key influencers to cultivate long-term, mission-supportive relationships.
  • Collaborates with various departments to create and refine official media and presentations for the Executive Office and Senior Leadership.
  • Undertakes additional duties or special projects as assigned.

Qualifications: Candidates must successfully pass a background check and meet all necessary clearances as required.

Education: A Bachelor's Degree in Business Management or a related field is required.

Experience: Prior management experience is essential, with a preference for experience supporting senior-level management. Familiarity with international travel is advantageous. Proficiency in Microsoft Office Suite is necessary, along with a willingness to embrace new technologies.

Essential Attributes:

  • A joyful faith rooted in Jesus Christ, coupled with a heart for service.
  • Highly organized and detail-oriented, demonstrating excellent time management skills.
  • Strong critical thinking abilities.
  • Exhibits discretion and sound judgment.
  • Capable of maintaining confidentiality with sensitive information.
  • Proactive in anticipating needs and taking initiative.
  • Possesses strong interpersonal skills.
  • Able to recognize and address the needs of the organization as a whole.
  • Energetic and oriented towards meeting deadlines.
  • Exceptional communication skills, both written and verbal.
  • Comfortable working independently or as part of a team.
  • Self-motivated and disciplined.

Christian Commitment: As a Christian organization, ABWE requires employees to maintain a lifestyle that reflects high moral standards. Participation in staff events, including prayer sessions and meetings, is encouraged.

All ABWE employees must:

  • Be a believer in Jesus Christ and able to share a personal testimony of faith.
  • Live in accordance with Biblical principles, demonstrating a transformative relationship with Christ.
  • Be an active member of a local church that aligns with ABWE's doctrinal beliefs.
  • Support ABWE's mission, vision, core values, and ministry philosophy.
  • Adhere to the guidelines outlined in the ABWE Policy Manual and Staff Handbook.

Work Environment: The physical demands of this role are typical of similar positions, involving extended periods of sitting at a desk. The work environment is representative of standard office settings, with moderate to high noise levels. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.