Clinical Administrative Assistant

1 month ago

San Diego, United States Kumquat Biosciences Inc Full time
Job DescriptionJob DescriptionDescription:

Kumquat Biosciences is looking for a dynamic individual with strong written and verbal communication, administrative, and organizational skills, who will have the ability to exercise good judgment in a variety of situations, The Clinical Admin should have the ability to maintain a realistic balance among multiple priorities and will have the ability to work independently on projects, from conception to completion. The Clinical Admin will provide administrative support to the Chief Medical Officer (CMO), VP Clinical Operations, VP Regulatory Operations, VP Clinical Development and others on the clinical team. We are looking for a motivated self-starter and strong communicator with an elevated level of commitment, ownership, and sense of urgency.


Key Responsibilities

· Primary support Chief Medical Officer, and VPs managing calendars based on key business priorities (ex. special projects, issues and escalations, time zone complexities). This involves networking with other executive assistant team members.

· Responsible for creating and coordinating all travel, including domestic and international travel with expected changes, and creating expense reports.

· Develop meeting agendas, facilitate meetings (keeping agenda and goals on track), take minutes, and follow up on action items

· Organize all aspects for offsite conferences and external events, including coordinating meetings with external investigators and vendors, catering and transportation

· Review and track contracts for the department before submitting to Legal review. Coordinate contract communication between department and vendors.

· Employs tact and good judgment in confidential situations, and proven experience interacting with senior management, keeper of confidential information i.e. leadership team meeting topics, personal information related to employee performance,

· Proactively identifies and communicates issues, problems, and takes the opportunity to analyze and recommend solutions. Reports appropriate feedback to their executives.

· Anticipates upcoming needs as it relates to their scope of responsibility and executes appropriate course of action. Manage and correct deviations for timelines when applicable i.e. collection of documents, reports, and rollup of information, getting performance reviews in on time.

· Collaborates with HR on interviewing efforts with senior leadership, as needed

· Assists with onboarding and offboarding of personnel into the department

· Perform other duties as assigned.

· Active member on events committees and supporting team building initiatives as needed.

· Creation and ongoing maintenance of cloud-based file organization and records, upkeep of executives’ memberships, dues, etc.

· Management of calendar and schedule as needed

Requirements:

· Bachelor’s degree preferred or a combination of experience and training.

· 5 years of experience supporting C-level management within the biotech/ pharmaceutical industry preferred.

· Ability to work across time zones and exhibit flexibility in work schedule.

· Proficient with basic computer skills including typing and 10-key by touch, Word, Excel, PowerPoint, Outlook, WebEx/MS Teams SharePoint and Office 365[AU1]

· Project management experience strongly preferred.

· Experience working in the Clinical Development department of a Biotech and/or start-up company strongly preferred.

· Ability to exercise discretion and independent judgment regarding highly sensitive and external communications.

· Excellent communication skills, verbal and written coupled with strong command of English grammar.

· High emotional intelligence and relationship-building skills at all levels of the organization.

· Ability to work collaboratively within administrative team. Maintains strong working relationship with other administrative support professionals in support of executive and company initiatives.

· Ability to exhibit professional communication/coordination with key external partners/stakeholders

· Ability to work well with diverse personalities.

· Excellent professionalism and strong interpersonal skills.

· Must have a positive “can do” attitude and show excellent judgement as well as work well independently.

· Flexibility to accommodate rapidly changing priorities and deadlines.


  • Administrative Assistant

    2 weeks ago

    San Diego, United States Perlman Clinic Full time

    Perlman Clinic is seeking a full-time administrative assistant. This person must be extremely organized and be able to work in a fast paced environment. This person will work on all aspects of the business (wear many hats) with a focus on constantly making things better. This person must be very detail oriented and eager to learn. This employee might work...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Perlman Clinic Full time

    Perlman Clinic is seeking a full-time administrative assistant. This person must be extremely organized and be able to work in a fast paced environment. This person will work on all aspects of the business (wear many hats) with a focus on constantly making things better. This person must be very detail oriented and eager to learn. This employee might work...

  • Administrative Assistant-per Diem

    6 days ago

    San Diego, United States UC San Diego Health Full time

    Payroll Title: - BLANK AST 2 PD - Department: - OPHTHALMOLOGY/Shiley Clinical - Hiring Pay Scale - $26.00 / Hour - Worksite: - La Jolla Medical Center - Appointment Type: - Per Diem - Appointment Percent: - 20% - Union: - CX Contract - Total Openings: - 1 - Work Schedule: - Days, 8 hrs/day, Monday-Friday**#129538 Administrative Assistant-Per...

  • Medical Office Administrative Assistant

    3 days ago

    San Diego, United States Halo Staffing Group LLC Full time

    **HALO Staffing Group - Immediate Interviews - Top Hospitals - Great Pay** Top rated specialty medical group in San Diego, CA has an immediate opening for an experienced Medical Administrative Assistant. Position is working all front office in a Neurology Medical Group. **Summary**: Full Time Medical Office Administrative Assistant Pay: $23.00- $25.00 per...

  • Administrative Assistant

    4 weeks ago

    San Diego, United States Pandering Panda LLC Full time

    Job DescriptionJob DescriptionWelcome to Bumble Bee Botanicals! We are a chain of retail stores, in the business of helping people improve their quality of life! The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same...

  • Administrative Support Assistant

    6 days ago

    San Diego, United States Solara Mental Health, USA Full time

    Company DescriptionSince 2004, we have distinguished ourselves as one of the finest behavioral health care programs in the treatment field. From our very beginning, we have effectively combined comprehensive and progressive psychotherapy with the best holistic practices in a safe, respectful, world-class coastal setting.Our In-Residence facilities provide a...

  • Administrative Support Assistant

    6 days ago

    San Diego, United States Solara Mental Health, USA Full time

    Company DescriptionSince 2004, we have distinguished ourselves as one of the finest behavioral health care programs in the treatment field. From our very beginning, we have effectively combined comprehensive and progressive psychotherapy with the best holistic practices in a safe, respectful, world-class coastal setting.Our In-Residence facilities provide a...

  • Administrative Support Assistant

    6 days ago

    San Diego, United States Solara Mental Health, USA Full time

    Company DescriptionSince 2004, we have distinguished ourselves as one of the finest behavioral health care programs in the treatment field. From our very beginning, we have effectively combined comprehensive and progressive psychotherapy with the best holistic practices in a safe, respectful, world-class coastal setting.Our In-Residence facilities provide a...

  • Clinical Trial Assistant

    4 weeks ago

    San Diego, United States GForce Life Sciences Full time

    Internal Title: CRA - ADuration: 12-month contract Onsite: Portland, MEResponsibilities: To provide general administrative support to the Medical, Clinical, Scientific Organization and assistance to department Manager(s) and Director(s).To assist the Clinical Operations teams in completion of all required tasks to meet departmental and project goals.To...

  • Clinical Trial Assistant

    4 weeks ago

    San Diego, United States GForce Life Sciences Full time

    Internal Title: CRA - ADuration: 12-month contract Onsite: Portland, MEResponsibilities: To provide general administrative support to the Medical, Clinical, Scientific Organization and assistance to department Manager(s) and Director(s).To assist the Clinical Operations teams in completion of all required tasks to meet departmental and project goals.To...

  • Clinical Trial Assistant

    4 weeks ago

    San Diego, United States GForce Life Sciences Full time

    Internal Title: CRA - ADuration: 12-month contract Onsite: Portland, MEResponsibilities: To provide general administrative support to the Medical, Clinical, Scientific Organization and assistance to department Manager(s) and Director(s).To assist the Clinical Operations teams in completion of all required tasks to meet departmental and project goals.To...

  • Administrative Assistant

    2 days ago

    San Diego, United States Talent Source Full time

    Job DescriptionJob DescriptionAs an Administrative Assistant at Talent Source, you will provide vital support to the administrative functions within the shipyard environment. Below are the key responsibilities and requirements for this position:Responsibilities:Provide administrative support to shipyard managers, supervisors, and team members, including...

  • Clinical Research Assistant

    13 hours ago

    San Diego, United States Collabera Full time

    Description Home Search Jobs Job Description Clinical Research Assistant - AContract: San Diego, California, USSalary: $26.00 Per HourJob Code: 348576End Date: 2024-05-22 Days Left: 27 days, 3 hours leftApplyPay range: $24 to $26/hr. (Negotiable)Job Function/Responsibilities To provide general administrative support to the Medical, Clinical, and...

  • Administrative Assistant

    5 days ago

    San Diego, United States Opusing LLC Full time

    *Job Details**Job Title: Administrative Assistant**Duration: 6 months (contract)**Location: San Diego, CA 92121**Pay Rate: $17.00/Hr on W2**Description:**Work Shifts: (Monday – Saturday) 8:00am to 5:00pm *The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IIILocation: San Diego, CA 92121Schedule: Monday – Friday 8:00am – 5:00pmDuration: Approximately 6 monthsPay: $20 - $24 per hourPosition Summary:The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department,...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IIILocation: San Diego, CA 92121Schedule: Monday – Friday 8:00am – 5:00pmDuration: Approximately 6 monthsPay: $20 - $24 per hourPosition Summary:The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department,...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant IIILocation: San Diego, CA 92121Schedule: Monday – Friday 8:00am – 5:00pmDuration: Approximately 6 monthsPay: $20 - $24 per hourPosition Summary:The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department,...

  • Administrative Assistant

    6 days ago

    San Diego, United States CoastEdge Partners, LLC Full time

    The Administrative Assistant will provide administrative support to the firm and personal support to the Co-Managing Partners to ensure efficient operations of the company. This role will be comprised of approximately 50% firm-related administrative support and 50% personal-related administrative support. Based in La Jolla, this full-time position requires...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Coach Joe Full time

    Job DescriptionJob DescriptionAs the Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our company while also contributing to our content creation efforts. You will be responsible for managing administrative tasks, providing support to the team, and assisting with content development...

  • Administrative Assistant

    3 weeks ago

    San Diego, United States Manpower -Professional Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: 8:00am – 5:00pm Monday - FridayDuration:  Until June 2024Pay: $17 - $21 per hour DOEPosition Summary:The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more...