Purchasing/Inventory Manager

4 weeks ago

East Moline, United States KVF-Quad Corporation Full time
Job DescriptionJob Description

JOB DESCRIPTION – PURCHASING/INVENTORY MANAGER

The Purchasing Manager is selected by the General Manager. This position reports directly to the General Manager.

AUTHORITY

The Purchasing Manager has the authority to plan and organize inventory and purchasing processes. This includes:

  1. Fulfilling orders to meet standard inventory needs and limits.
  2. No dollar limit on purchases of items, nor requisition approval needed.

RESPONSIBILITY

The Purchasing Manager has the responsibility for maintaining a perpetual inventory on all materials, supplies, and equipment. This includes being responsible for:

  1. Establishing requisition procedures.
  2. Acquires media, powder coat paint, chemicals, supplies, etc. as needed.
  3. Acquire, review and monitor outsider service contractors.
  4. Coordinates storage with Shipping and Receiving.
  5. Interviews and coordinated purchases with vendors.
  6. Performing job in a safe, responsible manner.

TYPICAL WORKING CONDITIONS

Typical office environment with some exposure to noise.

TYPICAL PHYSICAL DEMANDS

Requires manual/finger dexterity and eye-hand coordination. Requires sitting at keyboard and viewing computer monitor for extensive periods of time. Requires corrected vision and hearing to normal range. Requires ability to maneuver in close spaces, climbing minimal heights, and light lifting not to exceed 55 pounds.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of financial record keeping and basic purchasing principles, procedures, and documents; types and sources of materials, supplies, and equipment needed by KVF-Quad. 2 Years experience in purchasing in a manufacturing environment. Knowledge of computer programs and computer skills to compile and maintain complex and extensive records, reports, and files to include MS Excel and manufacturing ERP systems. Experience using Global Shop ERP system (a plus). Ability to perform arithmetic calculations rapidly and accurately. Ability to visualize the sequence, flow, and material needs of production. Trained in billing. Knowledge of common safety hazards and precautions to establish a safe work environment. Skill in establishing and maintaining effective working relationships with fellow employees, customers, and the public. Ability to maintain quality control standards. Ability to react calmly and effectively in emergency situations. Ability to interpret, adapt and apply guidelines and procedures. Ability to communicate clearly.

DUTIES

  1. Determines items to be ordered and where they may be obtained.
  2. Secures price quotations and compares prices.
  3. Completes requisition forms and purchase order forms for those materials, supplies, and equipment items needed.
  4. Resolve any discrepancies with the vendor after inventory items have been checked in by Shipping Clerk.
  5. Verify inventory items are properly tagged in a timely manner by Shipping Clerk.
  6. Issues materials, supplies, and equipment to appropriate employees as required.
  7. Performs monthly inventories.
  8. Reviews daily the auto purchasing report for needed item.
  9. Compiles periodic reports.
  10. Cross check old prices with new prices when placing orders.
  11. Periodically check open purchase orders.
  12. Relays customer expectations, if necessary, to shipping.
  13. Matches Purchase Orders to Packing Lists and forwards to Accounts Payable.
  14. Prepares monthly inventory report of Industrial equipment, replacement parts, media, compounds, and powder paint. Resale and Job Shop Usage Report is given to the General Manager.
  15. Prepares packing slips for shipping when required.
  16. Fields customer calls and works out scheduling, shipping, and other instructions pertaining to supply orders.
  17. Maintains RGA (Return Goods Authorization) on shared drive by numerous users.
  18. Serves in the capacity of back-up for billing as needed.
  19. Serves as purchasing function for all areas of the company and maintains purchasing files in the computer.
  20. Perform job duties in a safe, responsible manner.
  21. Other duties of which he/she is capable of performing that may be assigned by the General Manager & President of KVF-Quad Corporation.

MEASUREMENTS OF PERFORMANCE

The Purchasing Manager will be deemed to be performing in a satisfactory manner when the following is accomplished:

  1. All purchasing tasks are accomplished on a timely basis.
  2. Inventory records are current and complete.
  3. Media and compound inventories are current.
  4. Customer complaints are settled or in the process of being settled.
  5. All job assignments are completed in a timely manner within the Safety and Quality Control Standards set by the company.



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