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Purchasing Administrator

2 months ago

East Setauket, United States Nesco Resource Full time

A major client of ours in the civil construction industry has a need for a Puchasing Administrator for their East Setauket, NY office. Preferably someone coming from a construction background.

This is a permanent position and is onsite in East Setauket.


The Purchasing Administrator is responsible for managing the procurement process of construction materials, equipment, and services. This role involves coordinating with vendors, tracking purchase orders, and ensuring timely and accurate delivery of supplies to support construction projects.


Key Responsibilities:

1. Procurement Coordination:

  • Process purchase orders for construction materials, equipment, and services.
  • Work closely with project teams to understand material and equipment needs.
  • Obtain quotes from suppliers and service providers.

2. Vendor Management:

  • Communicate with vendors to place orders, track deliveries, and resolve any issues.
  • Maintain up-to-date vendor contact information and performance records.

3. Order Tracking and Documentation:

  • Monitor order status and follow up with suppliers to ensure timely delivery.
  • Maintain accurate records of purchase orders, delivery receipts, and vendor correspondence.

4. Internal Coordination:

  • Participate in project meetings and provide updates on procurement status.
  • Assist the estimating team with obtaining material/service pricing for bid preparation.

5. Compliance:

  • Obtain and track insurances and other project specific compliance documentation.
  • Ensure all procurement activities adhere to company policies and industry regulations (AIS, BABA, etc.)
  • Address and resolve any discrepancies or issues related to procurement.

Qualifications:

  • Education: High school diploma or equivalent; Associate's or Bachelor's degree in Business, Accounting, Supply Chain Management, or a related field is a plus.
  • Experience: 2-3 years of experience in procurement or administrative support, preferably in the construction industry.
  • Skills:
  • Strong organization and communication skills.
  • Proficiency in Procore and Microsoft Office Suite.
  • Basic understanding of construction materials and equipment.
  • Self-starter who thrives in a dynamic environment.