Executive Administrative Assistant

2 weeks ago

Wichita, United States Child Start, Inc. Full time
Job DescriptionJob Description

Child Start is seeking an Administrative Assistant for a full-time career opportunity in our central office, supporting our Executive Director and leadership team. The ideal candidate will be someone who is able to work and thrive in a dynamic, fast-paced environment, keep track of multiple priorities and projects, and ideally will have prior work experience supporting top executives. Applicant should be a perceptive, professional, and highly organized administrative professional prepared to support clerical and organizational needs of the agency, including logistics for Board and leadership meetings; keeping/transcribing accurate minutes during meetings; maintaining accurate records of donations; will be expected to provide additional support/assistance for Communications/Events functions; and other special projects as requested. Some of the essential functions expected of the candidate selected will be:


  • Prepare/produce routine and special reports from source material, including confidential material.
  • Helps manage the ED’s paper flow and stays on top of critical assignments. Comes up with ideas and make recommendations that will streamline work and identifies incidents that require immediate attention.
  • Provide logistical support for Child Start events as requested.
  • Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
  • Responsible for any additional special or one-time projects that require organizational skills and particular or detail-oriented attention.
  • Requires significant flexibility and adaptability as well as technical skills to meet deadlines in a fast-paced, fluid environment.
  • Requires a proactive approach to problem-solving with strong decision-making skills.

Requirements

  • High school diploma or equivalent required. College level courses in business preferred.
  • Requires three to five years of related experience.
  • Requires excellent writing and proofreading skills, including spelling, grammar, and punctuation.
  • Requires strong customer service skills, including ability to respond courteously under pressure.
  • Requires ability to organize projects involving multiple activities and/or participants, and to do so timely.
  • Requires attention to detail.
  • Requires ability to synthesize and summarize information, draw conclusions for consideration.
  • Requires a high level of confidentiality.
  • Requires emotional intelligence to grasp situations and convey level of urgency to Executive Director.
  • Requires proficiency with Word, Excel and PowerPoint.
  • Requires ability to learn additional software as needed.

Benefits

Child Start's Executive Administrative Assistant position pays $17.70/hour.

Child Start offers competitive salary and benefits, including Medical/Dental/Vision plans, company-paid Short-Term and Long-Term Disability coverage, 403(b) retirement plan, 9 paid holidays each year, and much more

Must have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

This is not a remote position, must be able to commute daily to Wichita, KS.

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