Office Administrative Assistant

4 weeks ago


Wichita, United States Syndeo Full time
Job DescriptionJob Description

Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented Office Administrative Assistant to join the team and contribute to continued success.

The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.

Essential Functions:

  • Answer incoming calls and greet guests in a courteous and welcoming manner
  • Match purchase orders (PO) to invoices; balance vendor statements
  • Accounts receivable duties including posting payments and making past-due collection calls
  • Accounts payable duties including entering vendor invoices and processing payments
  • Invoicing customers and verifying vendor and customer acknowledgments
  • Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed
  • Manage tax-exempt certificates and certificates of insurance ensuring all remain current
  • Assist with monthly and year-end closing duties
  • Manage RMAs and assist with posting merchandise received
  • Enter new vendor pricing
  • Act as a backup for the office manager when needed
  • Maintain safety manual; may assist with safety compliance and regulation tracking
  • Provide accurate information and support to internal teams as needed

Qualifications:

  • High school diploma or equivalent
  • Experience with general accounting principles and procedures
  • Minimum 3 years of related administrative & accounting experience.
  • Proficiency in computer software applications
  • Valid driver’s license and favorable driving record

Schedule: 7:30-430 Mon-Fri

Type: Full-time / Direct Hire / In office position



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