Events Project Manager

3 months ago

Schaumburg, United States Direct Travel Full time
Job DescriptionJob Description

Events Project Manager – Meetings & Incentives

Embark on the next step in your career journey with Direct Travel

The Project Manager (PJM) is responsible for effectively managing projects and leading, guiding, and consulting clients. The PJM supports the Program Manager in operational planning of programs, manages multiple aspects on programs, and acts as the secondary client contact. Additionally, the PJM may be responsible for coordination of site inspection planning and ancillary meeting management.


This position is hybrid with 2 days in our Schaumburg, Il office


Expedition Expectations

  • Functions as secondary client contact and works diligently to develop a strong relationship with internal and client teams
  • Consults with client to determine goals, needs, objectives, expectations, and budget of the program under the leadership of the Program Manager; ability to lead, guide, and consult the client
  • Is a resource to the client for program development; functions as an essential part of the team by managing projects involved in the planning process
  • Builds valuable knowledge about the industry to provide the client with creative and compelling concepts
  • Assess the style of the client and their preferred communication mode and adapts accordingly
  • Schedules, facilitates, and creates required documentation for client planning calls and debrief meetings to evaluate program results
  • Support program logistics which may include site selection, room sets, audio visual, food & beverage, entertainment, décor, signage, exhibits/tradeshows, etc.
  • Manages gift and communication campaigns/mailers against pre-set budget from program design through fulfillment
  • Is responsible for production and quality check of all written attendee communication pieces for website, confirmation letters, mailings, etc. using both internal and external resources
  • Assists in the development of program specification documents to ensure operational details are provided to the on-site team
  • Files, updates, and maintains all information in SharePoint program folders during pre-program planning and post program debrief
  • Prepares staff uniforms, program documents, and travel staff information for on-site
  • Facilitates printing and shipping for programs from office warehouse
  • Is accountable for successful project outcomes, which can include travel to execute project
  • Process contracts, invoices, expenses, and check requests
  • Provide client/Program Manager with accurate budget estimates per-event and ensure post-event billing reflects these estimates
  • Provides final billing reconciliation and supporting documents for applicable projects
  • Assists with cost-savings, billing, invoicing, and profitability
  • Assist with tracking and reconciling all expenses, ensuring expenses are within budget
  • Seek feedback, absorb, and act in the spirit of continuous personal development

Working Conditions

  • Ability and willingness to work extended workdays and possible weekends
  • Accessible during acceptable working hours identified per project/program
  • Travel may be required to oversee projects through execution
  • Frequent use of a computer and other office equipment
  • Ability to lift 20 lbs.
  • Frequent sitting, standing, and walking
  • Ability to adhere to hybrid office policy


Passport to Success

  • Bachelor’s Degree, preferably in Business, Hospitality, Event Planning, or a combination of education and work experience required, preferably in event planning

  • Project Manager

    3 hours ago

    Schaumburg, United States EFM Recruiting Full time

    Job DescriptionJob DescriptionOur client produces custom trade show exhibits and experiential event activations.We are looking for a Project Manager in their Graphics department for their Schaumburg headquarters.This is an opportunity for an enthusiastic, fast learner with a 'can do', positive, and cheerful attitude to join a stable company. You...

  • Event Services Manager

    1 week ago

    Schaumburg, Illinois, United States Marriott International Inc Full time

    Job OverviewPOSITION SUMMARY Leads and inspires the team while actively participating in delivering exceptional service aligned with established standards. Oversees financial and administrative duties, ensuring asset protection. Communicates effectively with all stakeholders to ensure the success of events. Identifies training needs and develops strategies...

  • Event Coordinator

    3 months ago

    Schaumburg, United States Michaels Full time

    Store - CHI-SCHAUMBURG/WEST, IL We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world! Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together. Plan, coordinate, and facilitate...

  • Event Services Director

    1 day ago

    Schaumburg, Illinois, United States Marriott Schaumburg Full time

    About This RoleWe are seeking a highly skilled and experienced Banquet Manager to join our team at Marriott Schaumburg. As a key member of our hospitality team, you will be responsible for delivering exceptional banquet events that exceed our guests' expectations.Key ResponsibilitiesEvent Planning and Execution: Work closely with clients to understand their...

  • Event Operations Supervisor

    1 week ago

    Schaumburg, Illinois, United States Marriott Schaumburg Full time

    Marriott Schaumburg is on the lookout for a committed Event Operations Supervisor who is passionate about creating memorable experiences for our guests during their special events. In this role, you will collaborate closely with clients to reserve event spaces and present options that align with their requirements and financial plans. We are seeking an...

  • Project Manager

    2 months ago

    Schaumburg, United States Motorola Solutions Full time

    Company Overview At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across every...

  • Electrical Project Manager

    1 month ago

    Schaumburg, United States William H Hunter Recruiting Full time

    Job DescriptionJob DescriptionSeeking an experienced Electrical Project Manager to oversee and manage electrical projects from inception to completion, ensuring they are completed on time and within budget.  Excellent career opportunity. Responsibilities: Manage all aspects of electrical projects, including planning, scheduling, and coordinating...

  • Construction Project Manager

    1 week ago

    Schaumburg, Illinois, United States Belisle Construction, Inc. Full time

    Job OverviewWe are in search of a skilled Construction Superintendent who will be responsible for the effective management of construction projects. This role entails overseeing the entire project lifecycle, from initial planning to final execution.Key Responsibilities:Manage all phases of construction projects, ensuring timely and efficient...

  • Project Engineering Manager

    4 days ago

    Schaumburg, Illinois, United States D.R. Horton Full time

    D.R. Horton, Inc., the largest homebuilder in the U.S., was established in 1978 and is publicly traded on the New York Stock Exchange. The company specializes in the construction and sale of high-quality homes, primarily targeting entry-level and first-time move-up buyers. Additionally, it offers mortgage financing and title services through its...

  • Construction Project Manager and/or Superintendent

    1 month ago

    Schaumburg, United States Joseph Nicholas Construction Corp. Full time

    A General Contractor with an emphasis on automotive dealerships. Moreover, our expertise extends beyond the realm of auto dealerships. We possess a comprehensive understanding of diverse business requirements, catering to various industries. Whether you seek a sophisticated funeral home, a purpose-built commercial building for industry, an exquisite...

  • Construction Project Manager and/or Superintendent

    1 month ago

    Schaumburg, United States The Breakaway Group Full time

    A General Contractor with an emphasis on automotive dealerships. Moreover, our expertise extends beyond the realm of auto dealerships. We possess a comprehensive understanding of diverse business requirements, catering to various industries. Whether you seek a sophisticated funeral home, a purpose-built commercial building for industry, an exquisite...

  • General Contractor Project Manager

    3 months ago

    Schaumburg, United States Midwest Construction Partners Full time

    Job DescriptionJob DescriptionWe are a fast growing construction company in Chicago seeking an experienced Project Manager. The construction project manager responsibilities span a broad spectrum, covering all the areas of project management, including, but not limited to, Estimating, Project Planning, Sub Contractor Procurement, Cost Management, Schedule...

  • Senior Architectural Project Manager

    1 week ago

    Schaumburg, Illinois, United States Actalent Full time

    Job Title: Senior Architectural Project Manager Job Overview As a Senior Architectural Project Manager, you will lead a dedicated team of junior architects, ensuring the successful execution of architectural projects from inception to completion. Key Responsibilities Manage a team of 3-4 junior architects, providing guidance and support.Participate in client...

  • Senior Architectural Project Manager

    1 week ago

    Schaumburg, Illinois, United States Actalent Full time

    Position Title: Senior Architectural Project ManagerRole Overview:As a Senior Architectural Project Manager, you will be responsible for leading a team of junior architects, ensuring effective project execution from inception to completion.Key Responsibilities:Oversee a team of 3-4 junior architects, providing guidance and mentorship.Participate in client...

  • Event Support Expert

    2 days ago

    Schaumburg, United States Marriott International, Inc Full time

    Job Number 24157739Job Category Food and Beverage & CulinaryLocation Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Our jobs aren’t just about setting up tables and chairs for our guests to...

  • Construction Project Coordinator

    1 week ago

    Schaumburg, Illinois, United States Blueprint Staffing Full time

    Job OverviewPosition Title: Construction Project Coordinator - Public SectorCompany Overview:Blueprint Staffing is a distinguished general contracting firm focused on mid to large-scale commercial and public sector construction initiatives. Our dedication to achieving superior results and ensuring the success of every project is fundamental to our...

  • OSP Fiber- Project Manager

    3 months ago

    Schaumburg, United States FULLERTON ENGINEERING CONSULTANTS INC Full time

    Job DescriptionJob DescriptionDescription:Purpose of the Position:The Project Manager has complete understanding and responsibility for the scope of work, schedule, cost, resources, quality, and deliverables and be able to communicate requirements to appropriate operational team(s).Essential Duties and Responsibilities:Act as the Subject Matter Expert on the...

  • Event Support Expert

    18 hours ago

    Schaumburg, United States Marriott International, Inc Full time

    Job Number 24157739Job Category Food and Beverage & CulinaryLocation Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Our jobs aren’t just about setting up tables and chairs for our guests to...

  • Event Support Expert

    22 hours ago

    Schaumburg, United States Marriott International, Inc Full time

    Job Number 24157739Job Category Food and Beverage & CulinaryLocation Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Our jobs aren’t just about setting up tables and chairs for our guests to...

  • Event Support Expert

    1 day ago

    Schaumburg, United States Marriott International, Inc Full time

    Job Number 24157739Job Category Food and Beverage & CulinaryLocation Renaissance Schaumburg Convention Center Hotel, 1551 N. Thoreau Drive, Schaumburg, Illinois, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Our jobs aren’t just about setting up tables and chairs for our guests to...