Accounts Payable Manager
2 months ago
Accounts Payable Manager Overview
The Accounting Manager role is a key role for our growing Accounting Operations Team. As part of Accounting Operation, the role supports the company's day-to-day operations and accounting needs. The Accounting Manager will be responsible for managing and leading the Accounts Payable (A/P) and Credit Card team, currently 5 team members. Higher Ground Education is a dynamic environment that prides itself in being responsive to market and strategic changes. All team members are encouraged to be prepared for occasional pivots and reassignments to maximize collective impact in service of our shared mission. The job responsibilities detailed below should not be seen as an exhaustive list but should be expected to evolve in response to the organization's shifting needs and opportunities.
Key Job Responsibilities Accounts Payable:
- Manage and oversee all A/P functions
- Provide guidance and mentorship to the A/P team
- Review invoice coding and proper support documentation processed by the A/P team at least once a week
- Create weekly A/P run worksheet suggesting invoices to be paid by proper prioritizing vendors according to payment terms
- Print and mail weekly check payments, including delivering payments to FedEx as needed
- Set-up electronic vendor payments (i.e., ACHs & Wires) in Wells Fargo and Royal Bank of Canada.
- Issue ad-hoc or emergency vendor payments
- Ensure A/P automation software is updated with users and approval flow (i.e., Vic.Ai) Higher Ground Education tohigherground.com
- Ensure all vendor bills, incl. utility bills are recorded in the proper GL period
- Review cash tracker on a weekly basis to research stale or uncleared payments
- Review Cherry website on a weekly basis to identify vendor payments listed as processing or pending, then identify and resolve any issues preventing payment (for e.g., vendor email was not sent to Cherry, incorrect vendor email was sent to Cherry, vendor did not respond to invitation email, bill was already paid via credit card, etc.)
- Review new vendor setup to ensure vendor type, vendor information and payment information are accurate
- Collaborate with the Facility Team to ensure all new location's utility invoices are routed to the A/P department
- Collaborate within the immediate Accounting Operation group on ad-hoc requests, projects, and automation/process improvement efforts
- Complete credit application requests
Credit Cards / Expense Reimbursement (i.e., manage Credit Card Team)
- Ensure all on and offboarding processes are performed in a timely manner
- Remind individuals of the report transmission deadlines
- Communicate and work with Credit Card/Expense Report Software provider to resolve issues
- Review and approve monthly expense reimbursements to individuals
- Review monthly expenses in Sage to identify vendors that should be paid via AP (for e.g., Janitorial, Landscaping, School Lunches, Recurring Equipment Rentals, Material Repairs that could be capitalized, etc.)
Month End Close / Year End
- Ensure all received invoices are recorded in the closing month
- Review the P&L by location to ensure A/P team recorded bills to the proper GL accounts and locations
- Creates and records monthly accrual journal for missing invoices based on operational activity
- Ensures all accruals are reversed in the proper GL period
- Be the lead for monthly accounting close requests and inquiries
- Assist with the Year End audit by providing all information related to A/P and Credit Cards
- Owns the annual 1099 process and ensures it is completed by the deadline
Miscellaneous
- Manage Amazon account (i.e., set-up new users, approval flows, credit limits, consolidate school accounts with Corporate account, etc.)
- Manage Petty Cash process (review petty cash logs for expense coding, process petty cash checks, etc.)
- Help team manage virtual mailbox accounts and desktop deposits
- Owns the annual 1099 process and ensures it is completed by the deadline
- Assist with the Year End audit by providing all information related to A/P and Credit Cards
Qualifications & Experience
-10+ years of accounting and 3+ years of supervisory/management experience, including significant hands-on accounts payable/credit card expense experience
-Bachelor of Science/Arts in Accounting or related field – or equivalent work experience
-Mastery of accounting fundamentals
-Strong Excel skills
-Familiarity with US GAAP
-Experience with Sage Intacct preferred
-Experience with multi-entity operations
If interested, please apply belowHigher Ground Education, Guidepost Montessori, and Academy of Thought and Industry are committed to a policy of Equal Employment Opportunity (EEO). We will not discriminate on the basis of age, sex, race, color, creed, religion, ethnicity, sexual orientation, gender identity, gender expression, national origin, alienage or citizenship, disability, marital status, military or veteran status, or any other legally recognized protected basis under applicable federal, state or local laws, regulations or ordinances. Our leadership is dedicated to ensuring the fulfillment of this policy. When requested, we are committed to reasonably accommodate employees and applicants with disabilities or special needs that may require an accommodation.
-
Accounts Payable Manager
1 week ago
houston, United States Harper Brothers Construction LLC Full timeThe Accounts Payable (AP) Manager is responsible for overseeing all aspects of the accounts payable function across Harper Brothers entities. This role ensures timely and accurate processing of invoices, adherence to company policies, and effective management of vendor relationships. The ideal candidate will have extensive experience in AP management, strong...
-
Accounts Payable Manager
2 weeks ago
Houston, United States Harper Brothers Construction LLC Full timeThe Accounts Payable (AP) Manager is responsible for overseeing all aspects of the accounts payable function across Harper Brothers entities. This role ensures timely and accurate processing of invoices, adherence to company policies, and effective management of vendor relationships. The ideal candidate will have extensive experience in AP management, strong...
-
Accounts Payable Manager
2 weeks ago
Houston, United States Harper Brothers Construction LLC Full timeThe Accounts Payable (AP) Manager is responsible for overseeing all aspects of the accounts payable function across Harper Brothers entities. This role ensures timely and accurate processing of invoices, adherence to company policies, and effective management of vendor relationships. The ideal candidate will have extensive experience in AP management, strong...
-
Accounts Payable Manager
3 days ago
Houston, Texas, United States Landry's Corporate Office Full timeJob SummaryThe Accounts Payable Supervisor is a key member of the Landry's Corporate Office team, responsible for overseeing the accurate and timely processing of vendor invoices. This role requires a strong understanding of accounting principles and the ability to manage a team of accounts payable clerks.Key ResponsibilitiesInvoice Processing: Ensure the...
-
Accounts Payable Manager
2 weeks ago
Houston, United States Occidental Petroleum Full timeTitle: Accounts Payable Manager Location: United States-Texas-Houston Other Locations: Description Occidental Petroleum Corporation (NYSE: OXY) is an international oil and gas exploration and production company, and its Ockham subsidiary is a major North American chemical manufacturer. We are one of the largest U.S. oil and gas companies, based on...
-
Accounts Payable Manager
1 week ago
Houston, United States OXY, Inc. Full timeDescription Occidental Petroleum Corporation (NYSE: OXY) is an international oil and gas exploration and production company, and its Ockham subsidiary is a major North American chemical manufacturer. We are one of the largest U.S. oil and gas companies, based on equity market capitalization, with more than 40,000 employees and contractors worldwide. Our...
-
Accounts Payable Manager
6 days ago
Houston, Texas, United States Landry's Corporate Office Full timeJob SummaryThe Accounts Payable Supervisor is a key member of the Landry's Corporate Office team, responsible for overseeing the accurate and timely processing of vendor invoices. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesInvoice Processing: Ensure...
-
Accounts Payable Specialist
4 weeks ago
Houston, United States Clayton Services Full time $22 - $23Job DescriptionJob DescriptionClayton Services is searching for an Accounts Payable Specialist to join a thriving company in Northwest Houston. The Accounts Payable Specialist will be responsible for managing and processing the company's outgoing payments to vendors and suppliers and providing general accounting support.Job Type: Temp-to-HirePay...
-
Accounts Payable Coordinator
2 weeks ago
Houston, United States Clayton Services Full time $23Job DescriptionJob DescriptionClayton Services is searching for an Accounts Payable Coordinator to join a thriving company in West Houston. The Accounts Payable Coordinator will be responsible for the day-to-day financial transactions, including accounts payable, reconciliations, and other transactional issues.Accounts Payable Coordinator...
-
Accounts Payable Coordinator
4 weeks ago
Houston, United States Clayton Services Full time $23Job DescriptionJob DescriptionClayton Services is searching for an Accounts Payable Coordinator to join a thriving company in West Houston. The Accounts Payable Coordinator will be responsible for the day-to-day financial transactions, including accounts payable, reconciliations, and other transactional issues.Accounts Payable Coordinator...
-
Accounts Payable Accountant/Manager
2 weeks ago
Houston, United States Anonymous Full time $50,000 - $75,000Job DescriptionJob DescriptionRequired skills: 5+ years related experience, MS Dynamics/Great Plains, attention to detail.Position requires candidate to complete a thorough background and credit check.Responsibilities:· Oversees reports regarding cash flow; ensures correct payments are made in a timely manner· Develops guidelines for proper handling and...
-
Accounts Payable Specialist
2 days ago
Houston, Texas, United States Marchon Partners Full timeJob SummaryMarchon Partners is seeking an experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for administering the accounts payable function for the accounting area of the department.Key ResponsibilitiesProcess and reconcile vendor reports as requested.Prepare journal entries for...
-
Accounts Payable Specialist
1 month ago
Houston, United States Dorf Ketal Full timeJob DescriptionJob DescriptionJOB TITLE: Accounts Payable Specialist DEPARTMENT: FinanceREPORTS TO: Accounting ManagerROLE SUMMARY: Compiles and maintains accounts payable records by performing the following duties. Provides support to the accounts payable department and performs accounts payable functions.KEY RESPONSIBILITIES:Checks and approves all...
-
Accounts Payable
2 months ago
Houston, United States BIC Recruiting Full timeJob DescriptionJob DescriptionCOMPANY OVERVIEW: Our client is a contracting organization specialized in catalyst change-outs and mechanical services.POSITION: Accounts PayableCOMPENSATION: Competitive salary + DOE BENEFITS: Standard packageLOCATION: Pasadena, TexasSUMMARY: Directly lead team handling Accounts Payable, Accounts Receivable, Payroll and...
-
Accounts Payable Accountant I
2 weeks ago
Houston, United States Plains All American Pipeline Full timeThis position is responsible for assisting with oversight of the Accounts Payable group, learning all facets of the department and the related systems, managing assigned tasks, and stepping in where needed for leadership of various aspects of the gro Accounts Payable, Accountant, Processing, Accounting, Payment
-
Accounts Payable Clerk
2 weeks ago
Houston, United States AMS Staffing, Inc. Full time $55,000 - $65,000Job DescriptionJob DescriptionPlease send a resume should you be interested in the following Accounts Payable Clerk position.This is a full-time, permanent position with a salary between $55K-$65K along with awesome bonus and benefits. If youre not interested, please pass it along to your colleagues as we do pay referral fees.Job Title: Accounts Payable...
-
Accounts Payable Specialist
2 weeks ago
Houston, United States LPC Personnel, Inc Full timeJob DescriptionJob DescriptionThe Accounts Payable Specialist is responsible for processing and paying invoices from vendors. This includes verifying the accuracy of invoices, entering them into the accounting system, and issuing payments. The Accounts Payable Specialist also works with vendors to resolve any issues with invoices.Responsibilities:Receive and...
-
Accounts Payable Specialist
3 months ago
Houston, United States LPC Personnel, Inc Full timeJob DescriptionJob DescriptionThe Accounts Payable Specialist is responsible for processing and paying invoices from vendors. This includes verifying the accuracy of invoices, entering them into the accounting system, and issuing payments. The Accounts Payable Specialist also works with vendors to resolve any issues with invoices.Responsibilities:Receive and...
-
Accounts Payable Specialist
4 weeks ago
Houston, United States LPC Personnel, Inc Full timeJob DescriptionJob DescriptionThe Accounts Payable Specialist is responsible for processing and paying invoices from vendors. This includes verifying the accuracy of invoices, entering them into the accounting system, and issuing payments. The Accounts Payable Specialist also works with vendors to resolve any issues with invoices.Responsibilities:Receive and...
-
Director of Accounts Payable
1 month ago
Houston, United States DePelchin Children's Center Full timeJob DescriptionJob DescriptionPOSITION DESCRIPTIONThe Director, Accounts Payable and Purchasing coordinates with the VP, Finance and Accounting to follow DePelchin fiscal policy and is responsible for expense bookkeeping in the general ledger, vendor relationships and payments, approval and coding of purchasing, oversees proper cash outflows, and maintains...
