Payroll and Job Costing Specialist
3 weeks ago
Overview: As a Payroll and Job Costing Specialist, you will play a pivotal role in managing the end-to-end payroll process and job costing analysis, ensuring the accurate and timely processing a of payroll activities and budget adherence for job costing to maintain profitability. The successful candidate must demonstrate strong business acumen. This position requires a high level of organizational and analytical skills, data management, attention to detail, and the ability to work collaboratively with cross functional teams. Reports directly to CFO
Payroll:
- Prepare, process, review and run payroll cycles weekly and biweekly.
- Works within the following ERP modules: Time Keeping, Personnel Scheduling, Payroll, Benefits Administration. Job Costing.
- Ensures the integrity of payroll data by accurately calculating and ensuring proper time and rate accounting for all employees.
- Track, verify, adjust authorized hours.
- Compares budgeted versus actual hours.
- Checking and managing timesheets for accuracy.
- Ensures PTO is accurately calculated and applied.
- Allocates payroll hours into the right job sites.
- Address payroll-related inquiries and discrepancies promptly and effectively.
- Stay informed about changes in labor laws, tax regulations, and other factors affecting payroll processing.
- Ensure accuracy and compliance with relevant regulations.
- Resolves payroll tax related discrepancies with appropriate agencies.
- Collaborate with the Operations and HR teams to reconcile payroll-related accounts and resolve any discrepancies.
- Coordinate with HR and other departments to gather and verify employee data, including new hires, terminations, salary changes, and benefits deductions.
- Collaborate with HR on benefits administration.
- Collaborate with Finance/Accounting teams for payroll related entries.
- Organizing paper checks for distribution.
- Processing wage garnishments.
- Process quarterly payroll reports.
- Process W2 and year-end payroll related activities.
- Assists in month-end, quarterly and year-end closes.
- Maintaining accurate records and producing payroll reports. Create and maintain payroll SOP’s.
Job Costing:
- Cost Analysis: Analyze costs associated with labor, and other direct costs for each job.
- Budget Monitoring: Monitor job budgets to ensure adherence to financial targets and identify areas of potential cost overrun.
- Variance Analysis: Identify and investigate discrepancies between budgeted and actual costs, providing explanations and preparing reports for management.
- Collaboration: Work closely with cross-functional teams to gather relevant cost data and enhance accuracy of job costing procedures and systems.
- Financial Reporting: Prepare regular reports on project costs, including forecasts, variance analysis, and profitability assessments.
Team Collaboration:
Work closely with cross-functional teams, HR, Sales, Operations and Accounting to achieve common company goals and objectives.
Process Improvement:
Continuously review and enhance financial processes for efficiency and accuracy.
Implement best practices to streamline payroll and job costing procedures.
Skills required:
Payroll administration
Job costing
Budgeting
Financial analysis
Attention to detail
Time Management
Strong analytical skills
Reporting
Software proficiency
Communication and collaboration skills
Company DescriptionDirect Clean Services Solutions provides comprehensive commercial cleaning and facility maintenance services to property owners and tenants throughout the New York-New Jersey-Connecticut region. We put innovation to work for our clients in a multitude of ways, including not only the use of sustainable products and best-practices cleaning methods, but also state-of-the-art technology that makes working with us truly easy and very efficient. As a result of Direct Clean Services Solutions holistic, proactive approach, our clients enjoy cleaner, healthier properties that are better positioned to retain their value over the long term.Company DescriptionDirect Clean Services Solutions provides comprehensive commercial cleaning and facility maintenance services to property owners and tenants throughout the New York-New Jersey-Connecticut region. We put innovation to work for our clients in a multitude of ways, including not only the use of sustainable products and best-practices cleaning methods, but also state-of-the-art technology that makes working with us truly easy and very efficient. As a result of Direct Clean Services Solutions holistic, proactive approach, our clients enjoy cleaner, healthier properties that are better positioned to retain their value over the long term.-
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