Accounts Payable Specialist

2 weeks ago

Whittier, United States The Whole Child - Mental Health & Housing Services Full time
Job DescriptionJob Description


Job Description:

Responsible for providing accounting support to accounts payables department. Processes invoices posting to the accounting system according to established policies and procedures. Prepares payment and ensures A/P files are complete and maintained. Handles other accounts payable duties as requested by supervisor.

Examples of A/P Duties:

  • Review, code and enter vendor invoices and check requests into Sage Intacct accurately using chart of accounts and proper dimensions (class, project, location, department).
  • Verify proper authorizations before processing invoices.
  • Ensure vendor information is accurate prior to processing the payment.
  • Obtain proper approval for payments.
  • Match invoices to checks, make copies of checks and scan.
  • Upload ACH vendor payments to the bank portal
  • Prepare vendor payments and mailing checks.
  • Run direct deposit reports and provide payment records to pertaining parties.
  • Maintain and update vendor information in Sage Intacct.
  • Maintain physical vendor payment files and W-9 forms for easy research.
  • Record credit card receipts and compare with statements to make sure all charges have receipts and are recorded.
  • Assist with issue of 1099 forms.
  • Provide supporting documents for audits and assist with audits when necessary.
  • Filing, copying, scanning as needed.
  • Other projects/supports as necessary.

Desired Skills/Attributes:

  • Good computer skills including Excel.
  • Good communicator
  • Ability to learn quickly.
  • Detailed oriented.
  • Highly organized
  • Ability to work independently with minimal supervision.
  • Be familiar with the chart of accounts, especially expenses and revenues and allocations.
  • Experience with Sage Intacct is highly preferred.

Qualifications:

  • Three to five years of accounting experience
  • Understanding of cost allocations
  • Understanding accrual basis accounting
  • Non-profit experience is a plus.

Benefits:

  • Monday-Friday Schedule.
  • Full benefits package to all positions after 30 days of employment.
  • Hybrid remote work schedule after 90 days.
  • Free standard HMO Health, Dental, and Vision plans offered to employees.
  • 401k plan with 4% employer match.
  • PTO that accrues to 15 days annually and increases with seniority.
  • 12 Paid Holidays annually.
  • Paid office closure last week of the year.
  • Opportunities to participate in professional development, training and conferences.
  • Opportunity for growth. We love to promote from within.
  • $22.00-28.00/hr starting rate of pay dependent on experience.

CONDITIONS OF EMPLOYMENT:

Employee may be asked to participate in cross-training programs or pursue additional education or training when it is determined to be in the best interest of the company by the Chief Operating Officer and Chief Executive Officer.

This class specification is only intended to identify the classification and to illustrate the duties, responsibilities, and requirements for it. It is not intended, nor should it be interpreted to describe each and every duty employee assigned may be required to perform.

WORKING CONDITIONS: Work is performed in normal office setting. Noise level is moderate with occasional loud outbursts.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

  • Must be able to remain in a stationary position 50% of the time.
  • Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, (i.e., calculator, copy machine, computer and printer).
  • Constantly communicates with staff.
  • Occasionally operates motor vehicle for business purposes.

The Whole Child is an equal employment opportunity employer and no candidate for employment will be rejected on account of race, color, religion, national origin, age, marital status, or sex. Candidates with physical impairments will be considered so long as it can be reasonably demonstrated that the duties and responsibilities can be effectively performed without hazard to the individual, fellow employees, or clientele.

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