Contract Specialist

3 weeks ago

Jersey City, United States Laland Baptiste Full time
Job DescriptionJob DescriptionLaland Baptiste-CONTRACT SPECIALIST-2 Montgomery Street, Jersey City, NJ 07302
Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation.

Our clients include NYS Office of General Services, NYC Health + Hospitals Corporation, State University of New York, Dormitory Authority of the State of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation.

POSITION – CONTRACT SPECIALIST, starting immediately.
LOCATION – The position will be located at 2 Montgomery Street, Jersey City, NJ 07302.
SCOPE – The services of the Specialist shall generally consist of preparing clearly written, fully coordinated and complete Contract books (project manuals) to be used to solicit bids on construction and maintenance contracts and performing related tasks.
REQUIREMENTS:
• Staff must have the ability to pass a Secure Worker Access Consortium (SWAC) personnel background screening at a High Level and ability to comply with Authority policies on information security.
• Staff must hold a Bachelor of Science degree in Engineering or Architecture or a related technical degree, from an accredited college or university.
• Staff must have five (5) years’ minimum experience in the development, preparation, review, and delivery of contract documents for multidisciplinary Architecture/Engineering construction projects, including administrative contract provisions (‘front end’ or general contract requirements) and technical contract provisions (technical specifications).
• Staff must have demonstrated ability to meet schedules and budgets for project deliverables.
• Staff must have demonstrated ability to use Microsoft Office suite at a basic or better proficiency, and ability to, without difficulty, learn and use required computer software, such as Bluebeam Revu for commenting and custom SharePoint applications.
• Staff must have strong interpersonal, written, oral and collaboration skills, including demonstrated experience interacting successfully with project stakeholders, resolving issues, with ability to give and to follow clear direction, and must have proficient technical writing skills.
DESIRED:
  • Demonstrated knowledge of the principles of construction documents as promoted by the Construction Specifications Institute (CSI), or having CSI certifications (CDT, CCS, CCCA) is a plus.
DESCRIPTION OF TASKS:
  • Prepare Contract books (project manuals) which contain complete project-specific administrative and technical requirements for construction and maintenance contracts and coordinate the functional scope of work requirements provided by the Project Manager with all appropriate Engineering Design Division disciplines, in conformance with Authority procedures and quality control standards.
  • Provide contractual and procedural guidance to the Lead Engineer/Architect, Engineering Task Leads, Project Manager, and others, and provide review comments for coordination and bid quality of Contract book elements.
  • Provide guidance on determination on the type of contract (lump sum, unit price, combination, or other) and develop project-specific payment provisions.
  • Assist the project team with the development of staging requirements, milestone completion requirements, hours of work and other special contract conditions where required.
  • Resolve contractual and technical comments and issues with Engineering staff and other Authority departments.
  • Collaborate with the Law Department on contracts with unique circumstances and resolve Law comments.
  • Facilitate internal electronic document distribution and review process at various delivery milestones using Authority applications.
  • Serve as a liaison for the Procurement Department to prepare responses and coordinate input for responses from the project team as required, for issuance of written responses to prospective bidders’ questions during the bid period, and prepare and issue Addenda, if needed, to correct or clarify the Contract documents.
  • Conform Contract books and Contract Drawings using Authority process and applications.
  • Prepare soft cost budgets for performing contract-related tasks.
  • Manage a diverse workload within an established budget and schedule milestones.
  • Participate in the standard technical specifications review, comment resolution and approval process.
CONDITIONS AND PRECAUTIONS
General:
• The Specialist shall immediately inform the Authority of any unsafe condition discovered at any time during the course of this work.
• The Consultant shall limit its work to the area necessary for the performance of such services and shall not interfere with the operation of the facility without first obtaining specific approval from the Authority.
• Photographing of the facility buildings and surrounding area is not permitted without approval from the Authority.
Work Hours:
• The services of the Consultant are to be performed as a hybrid work arrangement, with minimum three (3) days per week at the offices of the Authority’s Engineering Department - Contracts Unit located at 2 Montgomery Street, Jersey City, NJ and no more than two (2) days per week remote, as required or unless otherwise directed by the Authority.
• The Consultant shall coordinate its work at the site(s) with the Project Manager, unless otherwise directed by the Authority.
• No work shall be performed at the site on any holidays observed by the Authority, unless otherwise directed by the Authority.
Pay Rate: $30.00-$40.00/Hourly Salary (This may vary depending upon years of experience and education.)
Benefits of Working at Laland Baptiste
  • Medical / Prescription Plan
  • Dental / Vision Plan
  • Life Insurance
  • Short / Long Term Disability Plan
  • Flexible Spending Accounts
  • 401K
  • Vacation, Holiday, and Personal Days
  • Sick Leave
Laland Baptiste LLC, is an Equal Opportunity Employer
 

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