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In House- Payroll Specialist Opportunity

3 months ago

Saint Michael, United States Midwest Staffing Full time
Job DescriptionJob Description

KeyStaff Professionals is excited to partner with a rapidly growing construction firm in the Northwest suburbs to find a dynamic in-house payroll specialist. This contract opportunity is perfect for someone with extensive experience in high-volume, multi-state weekly payroll. The position offers fantastic benefits, a vibrant and collaborative work environment, and the chance to truly make this role your own and leave a lasting impact. 

Payroll Specialist Responsibilities

  • Processing in-house-multi-state, union, weekly payroll for up to 500 employees during peak season
  • Verify the completeness of new employee setup information.
  • Ensure that salary changes, special payments, tax allocations, and employee deductions are current.
  • Review and validate employee time records.
  • Communicate with supervisors regarding any incomplete or irregular time entries.
  • Accurately enter and proofread all time information for payroll processing, tax reporting, and other purposes.
  • Prepare, analyze, and upload payroll journal entries using automated payroll systems.
  • Ensure the correct processing of payments for tax withholdings, employer taxes, dues, benefits, garnishments, and more.
  • Timely and accurately prepare and distribute payroll checks and direct deposit entries.
  • Stay updated on relevant state and federal wage and hour laws, as well as union contract agreements.
  • Ensure payroll software reflects the latest legal and contractual requirements.
  • Fulfill information requests and prepare/file payroll-related reports, including government, benefit plans, union reports, and multi-state reporting.
  • Accurately prepare and file quarterly and year-end payroll tax returns, resolving any issues or questions with tax authorities.
  • Prepare and distribute W-2 forms detailing earnings and tax withholdings.
  • Address and resolve employee inquiries and issues in a professional, courteous, and timely manner
  • Assist in developing and updating policies, procedures, and processes

Requirements:

  • 3-5 years of processing in house payroll or general accounting experience
  • 1-2 years business school or AA in Accounting
  • Highly organized and detailed driven
  • Excellent written and verbal communication skills
  • Process improvement driven and a tenacious problem solver
  • Proficinet with the Microsoft Office Suite, Excel and Vista by ViewPoint preferred

Midwest Staffing Group & KeyStaff Professionals prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable state, federal and/or local laws.

Company DescriptionMidwest Staffing Group has been providing our clients in the Minneapolis and St. Paul metro area with talent since 1990, with a recent expansion to Fargo, North Dakota in 2022. Midwest Staffing Group offers full-service contract, contract to hire, direct placement staffing and recruiting solutions.Company DescriptionMidwest Staffing Group has been providing our clients in the Minneapolis and St. Paul metro area with talent since 1990, with a recent expansion to Fargo, North Dakota in 2022. Midwest Staffing Group offers full-service contract, contract to hire, direct placement staffing and recruiting solutions.