Financial and Operations Coordinator
2 weeks ago
Employment Type Full-time, exempt position with a 40-hour standard work week, including at least two work days a week on-site at FCG’s offices.
Compensation and Benefits
Annual salary of $85,000. Benefits package includes 100% employer-paid health, dental, vision, and long-term disability insurance; tax-deferred individual retirement account with a 5% employer contribution after 3 months of employment; monthly cell phone reimbursement of $50; annual professional development budget of $1,500; paid maternity and parental leave; and annual paid vacation (15 days), sick leave (7 days), paid holidays (13), and personal days (3).
Responsibilities
Human Resources, Internal Operations and Administration 60%
- Payroll: Oversee the bimonthly payroll process for all employees, keeping online platforms updated and ensuring payroll is run accurately and compliant with federal, state, and local laws. Maintain and update payroll records, including salary adjustments, overtime, and other pay-related changes. Address payroll inquiries and discrepancies and resolve any payroll-related issues promptly.
Bookkeeping and Financial Operations 30%
· Bookkeeping: Manage cash receipting, including but not limited to receipting for checks, ACH, wire transfers, and other forms of deposits into our bank accounts; posting the income to the correct project and income categories. Ensure proper coding of monthly expenses for organization and all projects; and that invoices are submitted, categorized and paid. Collaborate with the Deputy Director and outside accountant on monthly and annual closeout to meet deadlines for projects. · Manage payment disbursement processes, including staff reimbursements and per diem, vendor, and consultant contracts and payments. · Financial reporting: Collaborate with Deputy Director and project directors to ensure the accuracy of financial reporting and account reconciliations, including generating monthly, quarterly, annual, and grant-specific financial reporting materials, such as cash-flows, spending reports, and year-end projections. Assist with annual audit activities. · Records management: Organize and maintain an online filing system. Keep organized and complete filing records of employee files, contracts, receipts, deposits, and check payments, as well as any other required documentation for restricted income. Development and Programmatic 5%
· Assist the Executive Director and Deputy Director with communicating with project directors, employees, vendors, and outside contacts and scheduling.
· Assist the Deputy Director with organizing and coordinating organizational events and staff education.
· Respond to requests for information from program staff and organizations seeking fiscal sponsorship.
Board Management 5%
· Assist the Deputy Director with the organization and coordination of board meetings, retreats, strategic planning sessions, and board committee meetings, including preparation of financial and operational reporting materials. · Record and edit minutes of board meetings and other organizational meetings.
Job Requirements
Three to five years combined experience in human resources, bookkeeping and/or administrative support, with at least one-year bookkeeping experience
Experience and proficiency with payroll and bookkeeping/accounting software, preferably ADP and QuickBooks
Proficient in MS Office and Google Office tools
Strong attention to detail, ability to juggle multiple projects simultaneously
Ability to maintain appropriate discretion regarding sensitive employee and organizational information
Basic understanding of nonprofit financial and legal environments and willingness to learn details
Interest and/or experience around the organization’s mission areas
Understanding of fiscal sponsorship models is a plus
Non-profit accounting or public accounting experience is a plus
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