Financial Compliance Coordinator

3 weeks ago

Washington, United States International Organization for Migration Full time
Job Description

Position Title: Financial Compliance Coordinator

Duty Station: IOM Washington, DC United States.

Classification: Grade G7

Type of Appointment: Fixed term, one-year contract with possibility of extension, Full-Time (100%)

Appointment is subject to funding confirmation.

Eligibility: US citizens and residents only (work visa or authorizations not permitted)

Estimated Start Date: As Soon As Possible

Salary: $7482.25 (Monthly)

Under the overall supervision of the Chief of Mission, technical supervision of the Senior Resources Management Officer (SRMO) in Washington, and under the direct supervision of the Head of Finance Unit and, in collaboration with Washington DC-based Project Managers, relevant units in Headquarters and Administrative Centres, the incumbent will assist in the provision of support services provided by the Finance Unit of IOM Washington, both on the global/organizational level as well as the local country offices in the US.

Responsibilities

  1. In collaboration with the Head of Unit, Senior Resource Management Officer, Legal Department, and other relevant units, collect information on US federal regulations, circulars, and standards relevant to financial aspects of donor awards, contracts, and agreements. Draft reports to inform relevant stakeholders of detected changes
  2. Assist in developing and maintaining financial compliance documents, procedures, and documentation specifically designed for US awards and programming. Update documents and materials on the office's shared portal, ensuring they remain current and accessible to all stakeholders.
  3. Support the Unit in performing financial close out of US awards and contracts ensuring adherence with the terms and conditions of the award and internal guidelines on project closure.
  4. As required, provide support on financial audits and reviews conducted by US agencies, auditors, and inspectors general, providing documentation, and data, to address audit findings and inquiries efficiently.
  5. Assist the Head of Unit by providing input to support IOM's negotiations with different USG donor agencies regarding financial components of frameworks and agreements, when necessary.
  6. Initiate regular updates of online databases, and registration services mandated by various US donor agencies, ensuring they contain comprehensive organizational information.
  7. Support knowledge management across IOM offices regarding US funding-related financial matters by assisting in the delivery of training sessions to inform relevant actors of regulatory updates and understand their implications for donor agreements and financial operations.
  8. In line with the plans and protocols, review financial transactions, procurement activities, and expenditures of US offices to verify compliance with internal policies and procedures. Produce draft detailed reports summarizing findings, identifying areas for enhancement, and addressing any concerns. Work closely with unit heads and relevant departments to report suspected fraud or compliance issues.
  9. Provide support to resource management units during internal control self-assessment exercises as well as to improve the budgetary and compliance activities of the country office. In collaboration with the Head of Unit, contribute to enhance business continuity planning efforts, implementing strategies to mitigate risks and bolster the operational resilience of finance departments.
  10. Assist in review implementing partner (IP) selection documents, agreements, project related project budgets to verify accuracy, consistency, reasonableness, compliance with internal policies and donor-flown-down terms and conditions.
  11. Assist in the review of financial reports including supporting documentation submitted by implementing partners in compliance with respective agreements and provide constructive recommendations to improve partners' accounting practices and overall internal controls in the finance area. Monitor resolutions on concerns raised. Provide technical guidance to implementing partners on IOM budgetary management and financial compliance rules, as well as those of the relevant project donor.
  12. Prepare financial reports on US funding trends, charts, and statistics.
  13. Perform other financial, accounting, and administrative duties as may be assigned.
Qualifications

EDUCATION
  • Bachelor's degree in business administration, Accounting, Finance, or related fields with five years of relevant professional experience, or.
  • School diploma with seven years of relevant professional experience.
EXPERIENCE
  • Experience in accounting, auditing, financial reporting, grants monitoring and budget tracking.
  • Superior analytical and critical thinking skills
  • High competency in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP or Oracle Fusion is a distinct advantage;
  • Strong written and communication skills, data analysis and presentation
  • Attention to detail, ability to organize paperwork methodically;
  • Discreet, details and clients-oriented, patient, and willing to learn new things; and
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
  • Experience in UN or IOM administrative and financial management, budget monitoring, cash management and internal control procedures is an advantage
  • Prior experience working on US funded awards and contracts, a distinct advantage
  • Certified Public Accountant or Certified Internal Audit certifications, a plus.
SKILLS
  • Strong knowledge of US government funding-related financial reporting requirements, federal rules and regulations concerning grants, a distinct advantage
  • Knowledge of International Public-Sector Accounting Standards, International Standards of Auditing, desirable
LANGUAGES

IOM's official languages are English, French, and Spanish.
REQUIRED: For this position, fluency in English is required (oral and written).
DESIRABLE: Working knowledge of Spanish

COMPETENCIES

VALUES - All IOM staff members must abide by and demonstrate these five values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
MANAGERIAL COMPETENCIES - Behavioural indicators
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
    Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes
  1. This vacancy does not offer work sponsorship.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a US Citizenship or Permanent residence for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

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