Accounts Payable Specialist
2 weeks ago
Our client, a well-respected San Antonio Utility Company, is seeking an Accounts Payable Specialist to join its team on a contract basis. This would be an onsite role
The Accounts Payable Specialist is responsible for the payment of invoices and contracts to vendors in a timely manner. This position is also responsible for researching all invoice discrepancies, matching invoices to checks and performing verification duties on a weekly basis.
MINIMUM REQUIREMENTS
· High School Diploma or GED.
· Two years’ experience performing accounts payable procedures.
· Familiarity with an automated accounts payable system.
· Ten key by touch.
· Working knowledge of Microsoft Office software (Word & Excel).
· Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
- Name of Supervisor: The Accounts Payable Supervisor is Nadine Raggio.:
- Ability to review, reconcile, and pay an average of 150+ invoices per week via an Excel upload
- Ensure invoices are processed according to payment terms and discount opportunities
- Verifies vendor accounts by reconciling monthly statement and related transactions to minimize delinquency
- Utilize Adobe renaming plug in to electronically save invoice documentation
- Establish internal/external vendor relationships
- Proficient in Microsoft Windows 11 Enterprise and Microsoft 365
- Minimum two years of experience in accounts payable (or accounts receivable)
- Preferred experience in Infor’s Financial & Supply Management Portal (Infor OS Portal)
- Ability to effectively communicate via multiple channels (in person, by phone, via email, and collaboration apps)
- Please send at least 5 resumes to Nadine Raggio, nadine.raggio@saws.org and Zitra Valenzuela, zitra.valenzuela@saws.org no later than Thursday, August 29, 2024 at 5 pm.
ESSENTIAL FUNCTIONS
· Researches invoice discrepancies, and initiates corrections as needed for proper payment.
· Inputs and retrieves invoice data for payment to vendors to comply with payment terms and deadlines.
· Monitors and researches questionable charges to ensure compliance with SAWS policies and procedures.
· Identifies duplicate payments and reports excessive payments to vendors that are purchase order applicable.
· Opens, date stamps, and sorts all mail received to prepare for processing.
· Matches invoices, board resolutions, and other necessary documents to check for submittal to Treasury Dept.
· Notifies key personnel in various departments to clear budgetary control queue screens on a daily basis.
· Prepares manual checks and enters information into the accounts payable system.
· Acts as Procurement Card Administrator Backup when needed.
· Establishes and maintains effective working relationships with internal and external users.
· Performs other duties as assigned.
DECISION MAKING
· This position receives general supervision.
JOB DIMENSIONS
· Contact with internal and external customers and vendors.
· Responsible for handling over 600 vendors and monthly processing of 2,000 invoices.
· Communicates effectively, verbally and in writing.
Company DescriptionOur client has a great internal culture, and they are a company you can grow with
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