Administrative Coordinator

5 days ago


Minneapolis, United States Speaking Out Collective Full time
Job DescriptionJob Description

The ideal candidate will be responsible for administrative operations and ensure efficiency in daily activities in this rewarding and flexible part-time position (10-20 hours/week).

Responsibilities:

  • Provide administrative support to staff.
  • Respond to incoming emails and requests.
  • Draft and edit communications (e.g., newsletter, social media posts).
  • Schedule meetings and assemble necessary materials.
  • Review documents (e.g., fact checking, consistency, grammar, readability).
  • Input and maintain databases and spreadsheets (digital filing system).
  • Use Google, Microsoft, Adobe, and available tools to create and/or edit documents (e.g. grant applications, marketing materials, presentations).
  • Serve as administrative backup for programming leads.
  • Research information, compile, and summarize it.
  • Gather and organize timesheets for the Finance Manager as necessary.
  • Assist with sales and marketing efforts.
  • Assist in completing grant reporting requirements and ensure deadlines are met.
  • Present a positive and professional image for the organization.
  • Attend onsite meetings and events when/if necessary (must be a Minnesota resident).

Qualifications/Requirements:

  • Proven experience in a similar role or functional responsibilities.
  • At least 3-5 years of professional experience or college graduate.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Forms, Contacts).
  • Knowledge of bookkeeping and budget management or ability to learn quickly.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication.
  • Advanced English proficiency; bilingual a plus.
  • Access to a secure desktop computer or laptop (required for position).
  • Ability to multitask and prioritize tasks effectively.
  • Takes initiative to problem-solve and streamline procedures.
  • Ability to work independently and in a team environment.
  • High School graduate (or equivalent). Higher education and/or certifications a plus.
  • Interest in organization, arts and/or education . Strong references a plus.
Company DescriptionSpeaking Out Collective, a Minnesota nonprofit, uses storytelling and story-making to spark the curiosity and imagination of children, educators and communities. Rooted in the arts, we question, create, and reimagine narratives. We seek a meticulous, creative, and organized Administrative Coordinator to join our team. You can learn more about us by visiting our website.Company DescriptionSpeaking Out Collective, a Minnesota nonprofit, uses storytelling and story-making to spark the curiosity and imagination of children, educators and communities. Rooted in the arts, we question, create, and reimagine narratives. We seek a meticulous, creative, and organized Administrative Coordinator to join our team. You can learn more about us by visiting our website.

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