Administrative Coordinator
4 weeks ago
The Administrative Coordinator will partner directly with the CEO to ensure streamlined day-to-day activities in a busy department.
Overall responsibilities of the Administrative Coordinator will include calendar and inbox management, coordination and preparation of meetings, and applying in-depth technical knowledge to ensure the CEO has exceptional experiences every day.
Essential Functions
- Directing and managing incoming emails, calls, and social media messaging, as well as contact management, coordination, and preparation for meetings.
- Co-managing an active calendar of meetings, events, and appointments.
- Reviewing various information sources and providing on-demand reporting to the CEO, including key client and corporate partner updates, prospective client and prospect management pipelines, and M&A prospects.
- Facilitating preparation and follow-up for CEO meetings, focusing on meeting notes, prospect bios, co-drafting emails, and serving as an accountability partner to the CEO.
Required Education & Experience
- Associate's or bachelor's degree from an accredited college or university preferred.
- 3+ years of related experience.
- Experience in a client-service or professional service role.
- Record of success in improving processes.
- Excellent project management skills.
- Demonstrated ability to meet/beat deadlines, handle and prioritize simultaneous requests, and manage lateral and upwards.
- Emotional maturity, professional mindset, and the utmost discretion.
- Strong communication skills, both written and verbal.
This is a full time, direct-hire position requiring daily work onsite in downtown Minneapolis. Job #5474JV
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