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Accounts Receivable Specialist

1 month ago

Jacksonville, United States LIFESAFE SERVICES LLC Full time
Job DescriptionJob Description

About Us: We are a small but growing company specializing in the sales and leasing of AEDs, CPR, and emergency oxygen equipment. Our focus is on delivering top-notch service and ensuring our clients receive the best service possible. We are looking for an Accounts Receivable Specialist to join our team and help manage our invoicing, payment processing, and customer correspondence.

Job Description:

Position Overview: The Accounts Receivable Specialist will be responsible for managing all aspects of business to business accounts receivable, including invoicing, payment processing, purchase orders, customer billing, and correspondence. This role requires a high level of accuracy, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

  • Invoicing and Payment Processing:
    • Process payments and manage accounts receivable ledgers.
    • Handle pre-invoicing tasks to ensure accurate billing.
    • Process payments through complex portals
  • Purchase Orders:
    • Manage and process purchase orders.
    • Ensure all customer purchase orders are accurately recorded and billed.
  • Customer Billing and Correspondence:
    • Communicate with customers regarding billing inquiries, customer profiles, and payment issues.
    • Send statements on past due invoices and follow up on outstanding payments.
    • Update and maintain customer profiles in QuickBooks Online and other relevant systems.
  • Customer Portals:
    • Navigate and manage customer portals for billing and payment processing.
    • Ensure all required information is accurately entered and updated.
  • Reporting and Record Keeping:
    • Maintain accurate and organized records of all transactions.
    • Prepare regular reports on accounts receivable status and activities.
  • Software and Tools:
    • Utilize QuickBooks Online for accounting and invoicing tasks.
    • Use Excel and other workbooks for data management and reporting.
    • Utilize customer portals for billing and payment

Qualifications:

  • Proven experience in accounts receivable or a similar role.
  • Proficiency in QuickBooks Online and Microsoft Excel.
  • Understanding of accounting principles and practices.
  • Experience with customer portals and government payment sites.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and meet deadlines.

Preferred Skills:

  • Experience in a small business environment.
  • Familiarity with the sales and servicing of AEDs, emergency oxygen equipment, and CPR.
  • Knowledge of government sales and compliance.

Why Join Us:

  • Opportunity to be part of a growing company with a mission to save lives.
  • Collaborative and supportive work environment.
  • Competitive salary and benefits package.

If you are a detail-oriented professional with a passion for accounts receivable and customer service, we would love to hear from you.

Company DescriptionWe are a small but growing company specializing in the sales and service of AEDs, emergency oxygen equipment, and first aid training. Our focus is on delivering top-notch service and ensuring our clients receive the best service possible. We are looking for an Accounts Receivable Specialist to join our team and help manage our invoicing, payment processing, and customer correspondence.Company DescriptionWe are a small but growing company specializing in the sales and service of AEDs, emergency oxygen equipment, and first aid training. Our focus is on delivering top-notch service and ensuring our clients receive the best service possible. We are looking for an Accounts Receivable Specialist to join our team and help manage our invoicing, payment processing, and customer correspondence.