Bookkeeper/ Office Assistant

7 days ago

Concord, United States Nelson Connects Full time
Job DescriptionJob Description

Job Title: Bookkeeper/ Assistant Office Manager
Location: Concord, Ca
Hours: Full-time Monday- Thursday 6:30am-3:30pm and Friday 6:30am-12:30pm.
Compensation Range: $34.00- $38.00/hour

We are seeking a detail-oriented Payroll and Accounts Payable Specialist to join our team. This position is responsible for managing payroll and ensuring the accurate and timely payment of all employees, as well as handling accounts payable and receivable duties. The ideal candidate will be highly organized, have strong problem-solving skills, and demonstrate a high level of accuracy in their work.

What You Will Be Doing

  • Review and verify time entries in Time Tracking Software for accuracy
  • Address errors with appropriate personnel to prevent future discrepancies
  • Run weekly employee reports and enter time into QuickBooks payroll system
  • Set up new hires and manage terminated employees in QuickBooks
  • Enter employee benefits and coordinate vacation and sick days
  • Maintain payroll files and archives

Accounts Payable

  • Collect and track packing slips and purchase orders (POs)
  • Reconcile POs with bills in ShopPAK and export to QuickBooks
  • Enter non-PO bills into QuickBooks and ensure timely payment of all bills
  • Reconcile and pay credit card statements monthly and track use taxes
  • Maintain strong vendor relationships and organize A/P files

Accounts Receivable

  • Invoice clients per contract billing schedule and process invoices in ShopPAK, exporting to QuickBooks
  • Follow up on past due payments by creating and sending statements
  • Manage waivers and maintain A/R files and archives

What You Bring

  • Experience with QuickBooks payroll and accounting systems
  • Strong knowledge of time tracking and payroll processes
  • Excellent organizational and communication skills
  • Detail-oriented with a focus on accuracy and problem-solving
  • Ability to manage multiple tasks and meet deadlines
Company DescriptionIf you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.Company DescriptionIf you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.\r
\r
Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.\r
\r
California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.\r
\r
Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.\r
\r
EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.

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