Office Coordinator

1 month ago

Chester, United States EVEREST MEDICAL CARE GROUP LLC Full time
Job DescriptionJob Description

General Summary of Duties: Responsible for personnel management and oversight of clinic operations. Responsible for the enforcement of clinic policies and procedures. Responsible for managing the daily operations of the office.

Supervisor: Executive Director

Supervisory Responsibilities: Office Personnel

Major Responsibilities/Tasks:

  • Oversees daily office operations. Identifies and resolves operational problems.
  • Oversees scheduling of employees
  • Oversees to ensure clean working environment
  • Oversees office equipment and ensures working properly
  • Oversees ordering of supplies
  • Oversight of completed patient demographics and documents
  • Participates in professional development efforts to ensure currency in health care practices and trends.
  • Performs other related duties as directed or required.
  • Maintains patient confidentiality.
  • Oversight of marketing ensuring the pamphlets and brochures are distributed to patients
  • Provides coverage to front office as well as triage patients as needed.
  • Manage staff issues such as handling call outs
  • Conduct performance Reviews
  • Performs work as needed including venipuncture and triage

EDUCATION:

  1. Bachelor’s Degree a plus
  2. Associates degree with management experience

EXPERIENCE: Minimum of five years medical office management,

Performance Requirements:

Knowledge:

  • Knowledge of clinic policies and procedures.
  • Knowledge of medical terminology and insurance practices.
  • Knowledge of computer programs and applications.
  • Knowledge of grammar, spelling and punctuation to communicate in written format.
  • Knowledge of CPT and ICD-10 coding.
  • Knowledge of managed care, Medicare, and Medicaid guidelines.
  • Knowledge of HIPAA and Compliance

Skills:

  • Skill in effective personnel management including training staff and delegating duties
  • Skill in trouble-shooting patient problems
  • Skill in maximizing patient collections
  • Skill in written and verbal communication

Abilities:

  • Ability to work effectively as a team member with physicians and other staff.
  • Ability to flexibly respond to changing demands
  • Ability to plan, organize, prioritize and direct the work of others
  • Ability to sort and file materials correctly by alphabetic or numeric systems
  • Ability to interpret and understand insurance benefits and collect appropriate payment from patients
  • Ability to communicate clearly and concisely
  • Ability to establish and maintain effective working relationships with patients, employees, and the public

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment: Work requires hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands, or sitting for extended periods of time. Occasionally lifting files or paper weighing up to 20 pounds. Occasionally work environment may be very stressful.

Mental/Physical Requirements: Normal office environment. May view computer screens for long periods of time. Occasional evening or weekend work.

Disclaimer: This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Accountability:

  • Responsible for providing prompt, professional, and efficient care to patients in a timely manner.
  • Advocate for our patients
  • Listen to the patient and caregiver and demonstrate compassion for their concerns.
  • Create an excellent patient experience.
  • Act with honesty and integrity in all interactions
  • Respect our patients as individuals, each with their own needs, goals, personal situations, and cultural beliefs
  • Listen to your teammates and allow everyone to express themselves.
  • Demonstrate personal accountability and responsibility.
  • Communicate in an open and honest fashion.
  • Leverage individual’s differences and strengths
  • Communicate in a professional and appropriate manner to all stakeholders.
  • Present a professional appearance.
  • Exercise discretion in all behaviors and communications
  • Uphold the highest standards of patient care and customer service.
  • Work efficiently, effectively and avoid waste.
  • Actively look for cost-effective measures to solve problems.
  • Demonstrate integrity in all your actions.
  • Represent yourself, family, team, and this company well.
  • Act out of concern and not anger
  • Strive to do better and to be a better person every day
  • Have fun while you are helping people and remember that you can make a difference in someone’s life…today

PERSONAL QUALITIES AND CHARACTERISTICS

  • Possess willingness to accept orders and perform repetitive tasks.
  • Loyal in matters relating to the practice.
  • Awareness of need for discretion and keeping confident matters relating to the patient’s and their problems.
  • Awareness of the need to maintain confidentiality on all issues related to the practice and physicians.
  • Be patient, courteous, and tactful in-patient care and dealings with practice employees.
  • Ability to communicate verbally and relate well to colleagues and patient.
  • Ability to speak clearly and comfortably to and use tact, discretion, and sensitivity in dealing with patients; and to deal courteously and efficiently with physicians, surgery center, hospital personnel, insurance companies, attorneys’ offices, and others.
  • Follow direction well.
  • Dependability
  • Medical Teamwork

WORK SCHEDULE

  • Monday through Friday 8:30-5:00pm; additional hours as needed on weekends 9am to 5pm and evenings until 7pm

WORK CONDITIONS

  • Front office check-in/out area of business offices.
  • Well-lit, bright office area.
  • Air-conditioned offices.

  • Office Coordinator

    4 weeks ago

    Chester, United States Plenty Full time

    **About Plenty**: Plenty is on a mission to make fresh and clean fruits and vegetables more accessible to everyone. Our cutting-edge indoor, vertical farms produce extraordinary yields using a fraction of the land and water outdoor farms need. Nutrient-rich, mouth-watering and locally grown, our crops help people, communities and our planet to be healthier...

  • Office Coordinator

    11 hours ago

    Chester, United States Plenty Full time

    **About Plenty**: Plenty is on a mission to make fresh and clean fruits and vegetables more accessible to everyone. Our cutting-edge indoor, vertical farms produce extraordinary yields using a fraction of the land and water outdoor farms need. Nutrient-rich, mouth-watering and locally grown, our crops help people, communities and our planet to be healthier...

  • Office Coordinator

    1 week ago

    Chester, Pennsylvania, United States Savage Services Full time

    Come work with us Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.These are just a few of the benefits you can expect from working with Savage:Opportunities for growth New PTO Policy (3 weeks to start) Military Veterans and...

  • Patient Coordinator

    4 weeks ago

    Chester, United States Ivy Rehab Physical Therapy Full time

    **Patient Coordinator (40 hours/week)**: - Ivy Rehab Physical Therapy - Outpatient Clinic_ Chester, NJ In this role you'll gain satisfaction in providing top-notch customer service and enhance your administrative skills in a supportive environment. This is a great opportunity to gain (or grow) your leadership skills! **Who is Ivy Rehab?** Ivy Rehab...

  • Support Coordinator

    2 weeks ago

    West Chester, United States Transwall Office Systems Full time

    **Location**: West Chester, PA, USA Pay Rate: $22.00 - $30.00 per hour **Pay Type**: per hour Employment Type: Full Time Sales Support Coordinator Embark on a career-defining journey as a Sales Support Coordinator at Transwall, a leading engineered-to-order manufacturer of moveable and demountable walls, where your exceptional organizational skills will...

  • Medical Office Coordinator

    4 weeks ago

    West Chester, Pennsylvania, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Medical Office Coordinator opening with Primary Health Group today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsPrimary Health Group, offers a total rewards package that supports the health,...

  • Medical Office Coordinator

    1 month ago

    West Chester, Pennsylvania, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Medical Office Coordinator opening with Primary Health Group today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsPrimary Health Group, offers a total rewards package that supports the health,...

  • Office Manager

    2 months ago

    Chester, United States St. Vincent's Hospital Westchester Full time

    Job DescriptionOffice Manager - Outpatient Mental Health Clinic (WP) The Office manager oversees the operation of the front office in the BHC, assigning tasks and providing supervision to 2 secretaries; oversees reception and centralized appointment scheduling for all BHC therapists and prescribers; Coordinates with the Behavioral Health Integration...

  • Office Manager

    4 weeks ago

    Chester, United States St. Vincent's Hospital Westchester Full time

    Job DescriptionOffice Manager - Outpatient Mental Health Clinic (WP) The Office manager oversees the operation of the front office in the BHC, assigning tasks and providing supervision to 2 secretaries; oversees reception and centralized appointment scheduling for all BHC therapists and prescribers; Coordinates with the Behavioral Health Integration...

  • Residency Coordinator

    1 week ago

    Chester, United States Crozer Health Full time

    **With oversight and direction from the Program Director, the Program Coordinator is responsible for the administrative, operational and daily management of the accredited/non - accredited residency/fellowship training program. The Program Coordinator reports directly to the Medical Education Director with additional reporting duties and responsibilities to...

  • Dental Office Treatment

    2 weeks ago

    Chester Springs, United States Eagle Family Smiles Full time

    Warm and professional busy General Dentistry practice is seeking a motivated and experienced “Dental Office Treatment / Insurance Coordinator” who will become a part of the family for the long term. **Some of the essential responsibilities are**:achieving business goals, revenue, and profitability objectives through a respectful, forward-thinking, and...

  • Office Manager

    2 weeks ago

    Chester, United States Orleans Co. Tree Service Full time

    About Us:Orleans Co. Tree Service is a premier provider of tree care services in the greater Richmond, VA area. We are dedicated to maintaining the health, beauty, and safety of trees in our community. Our team of certified arborists and skilled technicians are committed to delivering exceptional customer service and high-quality workmanship. We pride...

  • Administrative Support Specialist

    3 weeks ago

    Chester, United States Widener University Full time

    **Job no**: 493161 **Work type**: Full-time (hourly) **Location**: Chester **Categories**: Staff Widener University is currently seeking an Administrative Support Specialist in the Office of Student Engagement. Reporting to the Assistant Dean of Students for the Student Engagement, this role provides critical administrative and project management support...

  • Logistics Coordinator

    2 weeks ago

    Chester, United States LHH Full time

    Job Title: Logistics Coordinator Location: Eddystone, PA Type of Employment: Permanent Hourly Rate: $50,000 Job Summary: LHH is working with a transportation organization to hire a permanent Logistics Coordinator for their Chester (Eddystone), PA location. This is an entry level role. The hours are Monday through Friday 7AM to 4PM or 8AM to 5PM, and both...

  • Treatment Coordinator

    1 month ago

    Chester, United States Commonwealth Dentistry Full time

    Job DescriptionJob DescriptionCommonwealth Dentistry is seeking a dedicated and compassionate Treatment Coordinator to join our team of dental professionals. As a Treatment Coordinator, you will play a crucial role in ensuring that our patients receive the treatment they need, while also providing exceptional customer service.Responsibilities:Interact with...

  • Treatment Coordinator

    4 weeks ago

    Chester, United States Commonwealth Dentistry Full time

    Commonwealth Dentistry is seeking a dedicated and compassionate Treatment Coordinator to join our team of dental professionals. As a Treatment Coordinator, you will play a crucial role in ensuring that our patients receive the treatment they need, while also providing exceptional customer service. Responsibilities: Interact with patients to understand their...

  • Treatment Coordinator

    1 month ago

    Chester, United States Commonwealth Dentistry Full time

    Commonwealth Dentistry is seeking a dedicated and compassionate Treatment Coordinator to join our team of dental professionals. As a Treatment Coordinator, you will play a crucial role in ensuring that our patients receive the treatment they need, while also providing exceptional customer service. Responsibilities: Interact with patients to understand their...

  • Treatment Coordinator

    4 weeks ago

    Chester, United States Commonwealth Dentistry Full time

    Commonwealth Dentistry is seeking a dedicated and compassionate Treatment Coordinator to join our team of dental professionals. As a Treatment Coordinator, you will play a crucial role in ensuring that our patients receive the treatment they need, while also providing exceptional customer service. Responsibilities: Interact with patients to understand their...

  • Treatment Coordinator

    2 weeks ago

    Chester, Virginia, United States Commonwealth Dentistry Full time

    Commonwealth Dentistry is seeking a dedicated and compassionate Treatment Coordinator to join our team of dental professionals. As a Treatment Coordinator, you will play a crucial role in ensuring that our patients receive the treatment they need, while also providing exceptional customer service. Responsibilities: Interact with patients to understand their...

  • Administrative Support Specialist, Office of

    4 days ago

    Chester, United States Widener University Full time

    **Job no**: 493167 **Work type**: Full-time (hourly) **Location**: Chester **Categories**: Staff Widener University’s newly-created Office of Student and Campus Services is seeking an Administrative Support Specialist. The role encompasses a diverse array of responsibilities aimed at maintaining operational efficiency and fostering a sense of...