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Bodyshop Administrative Assistant

2 months ago

Decatur, United States Velocity Vehicle Group Full time
Job DescriptionJob Description

 

Who We Are:
Velocity Vehicle Group (VVG) is a premium commercial brand medium to heavy truck dealership that offers the full-service experience for our customers, from an outstanding sales organization to highly skilled technicians to service your vehicle, and on demand parts. Our goal is to be your one stop shop experts for all truckers, owner operators, fleets and companies. This coupled with our Leasing and Rental business and our Financial services business make VVG the leading Truck dealership.
What’s in it for You:
VVG is a fast paced and growing organization that is looking for candidates that are ready for a daily challenge and cannot wait to provide superior customer service both internally and externally. VVG offers fantastic Culture as well as competitive pay, 401K W/Match, Medical, Dental, & Vision benefits. Become a part of our team and immerse yourself in a company that fosters a Great Place to Work™ culture

What You’ll Do:

We’re looking for a Body Shop Administrative Assistant who will be instrumental in ensuring the smooth operation of office services by maintaining administrative systems, procedures, and policies. From overseeing administrative projects to providing crucial support, your contributions will be integral to our success.

Job Duties:

  • Greet visitors, both in person and over the phone.
  • Direct inquiries to the appropriate person or department and ensure visitors are assisted promptly.
  • Receive and distribute communications effectively, whether electronic or in person.
  • Collect and mail correspondence, ensuring timely and accurate delivery.
  • Contact customers regarding purchase orders for completed repairs and address inquiries about our company and services professionally and courteously.
  • Perform various administrative tasks including basic bookkeeping, filing, and clerical duties.
  • Manage repair orders, partials, and billing processes efficiently.
  • Update daily dashboards to track progress and monitor work in progress (WIP), particularly for warranty and unpaid tickets.
  • Coordinate parcel distribution and handle incoming calls from employees reporting sick leave.
  • Maintain cleanliness and organization in the reception area as per guidelines, ensuring a welcoming environment for visitors and staff.

Required Skills and Qualifications:

  • High school diploma or equivalent qualification.
  • Minimum of 2 years of proven experience in office administration, preferably in a similar industry.
  • Cashiering experience preferred.
  • Strong customer service skills with a friendly and professional demeanor.
  • Excellent interpersonal and communication skills, both verbal and written.
  • Exceptional time management and organizational abilities, especially attentiveness to detail
  • Proficiency in office software such as Outlook, Word, and Excel.

Compensation:

  • $16-$18/hourly depending on experience and skills
  • Full Time Position
  • Shift: Monday-Friday 7:00am – 4:00pm

Physical Requirements:

  • Must be able to pass post offer drug test.

Benefits Velocity Vehicle Group Offers:

  • Fantastic Culture
  • 401k + match
  • Health, Dental & Vision Insurance + HSA & FSA
  • Employer paid Life Insurance
  • Paid Vacation Days
  • Sick Leave
  • Company perks such as employee discounts, company events and training programs
  • Excellent Training and Career Advancement Opportunities

Velocity Vehicle Group is an equal opportunity employer. Velocity Vehicle Group prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Company Descriptionwww.velocityvehiclegroup.comCompany Descriptionwww.velocityvehiclegroup.com