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Facilities Manager
3 months ago
JOB SUMMARY:
The Facilities Manager position will manage all of Gads Hill Center’s physical buildings and related infrastructure as well as providing leadership to supply sourcing and inventory management and distribution for all center-related programming. This position will lead the selection and management of contractors and other service providers supporting building maintenance, improvement and security and fire detection and suppression systems. This position will also play a key role in managing costs and overseeing budgeting related to building management in partnership with the Finance Department. This position will also create and manage Gads Hill Center’s space allocation for office staff and ensure the quality of all services supporting locations provided by outside contractors.
DUTIES AND RESPONSIBILITIES:
• Oversee all clerical and custodial staff for all buildings and grounds needs and maintenance requests.
• Maintain all locations including repairs and contractor oversight.
• Lead acquisition and use of contracted services
• Manage agency supply acquisition, storage, and distribution.
• Plan and implement office systems, layout, and equipment procurement.
• Supports all physical site requirements for all location’s licensing and safety mandates.
• Supports the submission of all needed documents to government entities for tax and compliance purposes
• Oversees service contracts, lease agreements, and integrated pest management systems.
• Manages mail operations and interoffice mail distribution.
• Maintains and replenishes office supply inventory.
• Oversees and proactively manages office equipment, coordinates any required repairs, and schedules upgrades as required.
• Follows and implements procedural guidelines related to life safety, facility cleanliness, and ongoing preventative maintenance of HVAC, boilers, and other mechanical systems.
• Manage facility security systems.
• Monitor building expense requisitions and ensure vendor performance.
• Oversees building and grounds maintenance.
• Ensures security and emergency preparedness procedures are implemented properly.
• Manages and reviews service contracts.
• Conducts and documents regular facilities inspections.
• Checks completed work by vendors and contractors.
• Recommends maintenance, mechanical, electrical, and facility design modifications.
• Communicates workplace safety precautions to employees.
• Respond to urgent building issues and address them whenever possible promptly.
• Fleet management and maintenance and record keeping for all vehicles including daily health and safety checks and driver incidents.
• Monitor day-to-day operational systems and processes to ensure safe consistent operation of building operations.
• Uphold organization policies and standards, ensuring compliance.
• Manage all events and other facilities requests from all locations.
• Coordinate all facilities project requests with the Finance department to ensure grant contract compliance.
• Oversee space allocation for all locations including office and general space reservation systems and utilization.
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QUALIFICATIONS:
• Bachelor’s degree required.
• A minimum of five years in a facilities management position for a nonprofit or small business with multiple locations
• Experience selecting and managing contractors and other service providers.
• Bilingual (Spanish/English) preferred.
• Excellent interpersonal communication and organization skills
• Ability to pass a criminal record and child abuse/neglect registry check.
• Must have a valid Driver’s License, access to reliable transportation, and willingness to travel locally.
• Experience in working in childcare, educational programs delivery, or social service-providing organizations a strong plus.
• Budget development and management experience required.
• Takes initiative in managing competing organizational and departmental priorities and ability to work effectively under pressure when facing extremely short deadlines.
Company DescriptionAt Gads Hill Center, we envision a community in which all children benefit from healthy, financially stable households that support their early learning and growth. We invest in the potential of children and families through early childhood education, youth programs, and mental health support. Ultimately, Gads Hill Center builds a community where all families can help their children have access to quality education in order to succeed in school and life.Company DescriptionAt Gads Hill Center, we envision a community in which all children benefit from healthy, financially stable households that support their early learning and growth. We invest in the potential of children and families through early childhood education, youth programs, and mental health support. Ultimately, Gads Hill Center builds a community where all families can help their children have access to quality education in order to succeed in school and life.