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Bookkeeper/Office Manager

2 months ago

Bethlehem, United States Eastcentral PA AHEC Full time
Job DescriptionJob Description

 

Job Summary

 

At AHEC, our goal is to enhance access to healthcare by improving the interprofessional workforce via strategic partnerships with academic programs, community, and professional organizations.

Our Bookkeeper/Office Manager oversees the structure of the organization while keeping our mission and vision in the forefront. We are currently looking for someone to join AHEC as a strong partner to the Executive Director, by providing financial guidance as well as administrative and organization support.

As our Bookkeeper/Office Manager, you will be responsible for supporting the overall management practices including accounting functions and the fiscal and financial processes related to federal, state, and local funding agencies within the organization.

Responsibilities

  • Maintain all accounting records including payroll, bank reconciliations, grant tracking and invoicing, paid bills, and contracts.
  • Ensures fiscal grant compliance and provides budgets and reports for funders as needed.
  • Monitoring and analyzing company performance against company monthly, quarterly, and yearly objectives.
  • Develop budgets and strategies to align with company forecasts and goals.
  • Monitoring company resources.
  • Process all check requests, invoices, timesheets, expense reports, benefit reports, and other pertinent fiscal information. Management of AHEC Retirement Plan including annual filings and healthcare benefits.
  • Research and identify potential funding and fundraising opportunities.
  • Assist in the fiscal preparation of grant and fundraising proposals related to programming needs and sustainability of the AHEC.
  • Maintain confidential personnel files for each staff member
  • Maintain office inventory records.
  • Adhering to legal guidelines and local, state, and federal laws including various filings to maintain nonprofit status. Maintain PA Sales Tax License and entity in SAMS system.
  • Provide complete and accurate records to accounting firm for preparation of Form 990 and annual Financial Statements.
  • Fiscal liaison between the AHEC organization and other government/local entities.
  • Assists with required program data entry as needed.
  • Represent and attend conferences/meetings as directed by the Executive Director.
  • Order supplies and equipment as needed and ensure all equipment is maintained and serviced.
  • Work collaboratively/cooperatively with the Pennsylvania AHEC program office and other Pennsylvania AHECs.
  • Coordinating with Board members, Executive Director, Health Educators, contractors, etc. to align goals, make improvements, and strategize.
  • Implementing recommendations to improve processes and procedures.

Job Relationships

Responsible to: Eastcentral Pennsylvania AHEC Executive Director

Workers supervised: None

Qualifications:

  • A minimum of an earned bachelor’s degree in accounting or other business-related field preferred and three years of experience.
  • Grant management/government contract experience preferred
  • Experience with preparation and management of financial reports and budgets.
  • A strong knowledge of accounting principles and nonprofit organizations is required.
  • An understanding of grant funding and compliance required.
  • Computer literacy required including experience with MS Office and QuickBooks.
  • Ability to make professional decisions in a fast-paced environment as well as multitask, prioritize, and manage time effectively.
  • Excellent verbal and written communication skills.
  • Goal-oriented and motivated to develop new skills.
  • Excellent people skills and the ability to build relationships with internal and external partners.
  • Strong problem-solving abilities and the desire to create and encourage a positive staff and organization experiences.

Full-time position.

Benefits: 403B, health reimbursement plan, company paid life insurance, short and long term disability and PTO