Office Manager/Executive Assistant

2 weeks ago

Dallas, United States Financial ServicesInvestment Bank Full time
Job DescriptionJob Description

 

Hours: 8am-5pm

Office Manager/ Administrative Support 

Global Wealth and Asset Management firm

Looking for an Office Manager/ Administrative Support Associate in Dallas office location. We are looking for someone with strong administrative skills, an ability to think proactively, and the ability to interface professionally with senior executives, prospects, and intermediaries in a fast-paced environment. This person should demonstrate a professional, positive, and pleasant attitude.

  • Coordinate and schedule meetings, assist with conference room scheduling, and set up zoom meetings as well as troubleshoot scheduling conflicts as they arise
  • Main contact with building management and vendors
  • Greet and welcome visitors to the office
  • Validate guest parking and reconcile valet/parking billing
  • Onboard new Dallas office employees by setting up phones, office keys/badges, parking accounts and other related tasks
  • Print and bind materials for Advisors in the Dallas office, including quarterly review materials for client meetings
  • Manage business supplies with office and remote admins (business cards, collateral, ordering, etc.), coordination of ordering and distribution of promotional items
  • Maintain and manage service calls for company equipment i.e., coffee, water machine etc.
  • Proactively monitor and order office/ kitchen supplies on an as needed basis, maintain office cleanliness, and troubleshoot office needs
  • Formatting documents, tracking event RSVPs, updating presentations, researching event locations, catering menus, etc. 
  • Process monthly expense reports and company invoices for payment for senior executives as needed
  • Assist and provide any business travel and accommodations i.e., local hotels, restaurants
Company DescriptionStill Growing and established Global Asset ManagerCompany DescriptionStill Growing and established Global Asset Manager

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