Executive Assistant
4 weeks ago
Executive Assistant - Private Family Office
We're seeking a highly organized Executive Assistant to support the Owner and Chief of Staff of a vibrant, family-owned company in the hospitality industry. The perfect fit will excel in problem-solving, thrive in a fast-paced setting, and maintain professionalism while juggling multiple tasks.
Responsibilities:
- Serve as the main point of contact between the Owner, Chief of Staff, and internal/external parties.
- Manage schedules, ensuring appointments and meetings are on track.
- Efficiently handle email correspondence and drafting.
- Maintain confidentiality with sensitive information.
- Assist in meeting facilitation and preparation.
- Conduct research and compile data for presentations.
- Ensure seamless communication between departments.
- Provide administrative support during meetings and events.
- Undertake special projects and other tasks as needed.
- Coordinate travel arrangements.
- Liaise professionally with staff, contacts, and family members.
- Assist in planning and coordinating various events.
Qualifications:
- Bachelor's degree preferred.
- 3-5 years of experience as an Executive or Personal Assistant, ideally in hospitality.
- Strong organizational and time management skills.
- Professional demeanor and friendly disposition.
- Ability to handle sensitive information discreetly.
- Proficiency in Microsoft Office Suite.
- Familiarity with Canva and social media platforms is a plus.
- Basic troubleshooting skills.
- Excellent communication skills, both written and verbal.
- Capacity to work independently and under pressure.
- Flexibility to handle both business and personal tasks.
- Physical ability to meet job demands.
- Proficient in English communication.
Priorities:
- Organization: Keep things orderly and visually appealing.
- Willingness to Help: Embrace mutual support and growth.
- Fast-Paced Environment: Adapt quickly and perform under pressure.
- Quick Ramp-Up Time: Acclimate swiftly to our processes.
- Great Communicator: Effective communication is key.
- Confidentiality: Handle sensitive information discreetly.
- Willingness to Support Leadership: Demonstrate adaptability and teamwork.
- Optimization/Efficiency: Identify areas for improvement.
- Connector: Foster collaboration and synergy.
- Hospitality Gene: Show warmth and genuine care.
- Heavy Travel Booking: Manage complex travel arrangements.
- Setting the Pulse in the Office: Maintain momentum in the Chief of Staff's absence.
- Adaptability: Be flexible in our dynamic environment.
- Office Move Experience: Experience with office transitions is advantageous.
- Event Support Experience: Contribute to event success.
Company Culture:
- Progressive and innovative.
- Fun and down-to-earth atmosphere.
- Flexible and open-minded.
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