Administration Assistant

3 weeks ago


Jacksonville, United States Interior Logic Group Full time
Job DescriptionJob Description

** Candidate must reside in Florida

 

Interior Logic Group (ILG) is in the interior finishes industry and provides installation services to homebuilders, multifamily owners, and big box retailers across the country. Interior Logic Group is the largest nationwide provider of outsourced design centers to homebuilders. ILG has over 4,300 employees, 225 locations, and a presence in 42 of the top 50 homebuilding markets in the U.S. ILG supplies and installs the following to the residential and commercial builder trades: Flooring, Cabinetry, Countertops, and Window coverings.

 

Descriptive Summary

The Billing Administrative Assistant is responsible for the timely and accurate entry of invoices from subcontractors resulting in check runs for payment of the invoices. This role is responsible for the accurate and timely processing of customer billings, maintaining billing files, and assisting in researching billing inquiries. The primary function is to make sure all jobs that have been delivered are billed to the customer promptly by the customer's requirements following guidelines.

 

Essential Functions

  • Data entry and payment of all subcontractor invoices.
  • Verification of all subcontractor licenses and insurance.
  • Responding to "payment discrepancy" inquiries.
  • Preparing customer invoices.
  • Analyzing reports.
  • Reviewing and reconciling undelivered reports.
  • Assisting with the resolution of billing inquiries.
  • Ensuring billing files are complete.
  • Ability to perform consistent work on PC.
  • Contribute to a positive and productive work environment.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Conform with all safety rules and use all appropriate safety equipment.
  • Miscellaneous projects and duties as assigned.

 

Education & Experience

  • High school diploma or equivalent required.
  • 1-2 years of work experience in data entry.
  • 1-2 years of work experience in accounting.
  • 40 WPM typing
  • 10-key by touch
Company DescriptionWe are the leading national installer for select high-value and stylistically important interior finishes, such as flooring, cabinets and countertops, to our homebuilder customers, as well as multi-family, commercial and repair & remodel customers.Company DescriptionWe are the leading national installer for select high-value and stylistically important interior finishes, such as flooring, cabinets and countertops, to our homebuilder customers, as well as multi-family, commercial and repair & remodel customers.

  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...


  • Jacksonville, United States DAVIS TIRE CENTER INC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your...


  • Jacksonville, United States LHH Full time

    LHH is currently looking for an Administrative Assistant for one of our amazing non-profit clients. The ideal candidate will provide top-level assistance. They should be well-organized and be comfortable scheduling meetings and responding to emails. This individual should be able to draft documents and help the executive with any necessary meeting...


  • Jacksonville, United States LHH Full time

    LHH is currently looking for an Administrative Assistant for one of our amazing non-profit clients. The ideal candidate will provide top-level assistance. They should be well-organized and be comfortable scheduling meetings and responding to emails. This individual should be able to draft documents and help the executive with any necessary meeting...


  • Jacksonville, United States LHH Full time

    LHH is currently looking for an Administrative Assistant for one of our amazing non-profit clients. The ideal candidate will provide top-level assistance. They should be well-organized and be comfortable scheduling meetings and responding to emails. This individual should be able to draft documents and help the executive with any necessary meeting...


  • Jacksonville, United States Evergreen Communities LLC Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant with growth opportunity for our manufactured home community office. This position if full-time. The duties of the administrative assistant include providing support to the community manager and other staff members while assisting with daily operational duties and managing...


  • Jacksonville, United States Randstad USA Full time

    Manage complex calendars and schedules, including coordinating meetings, appointments, and travel arrangementsPrepare and edit correspondence, reports, presentations, and other documentsConduct research and gather information to support projects and initiativesAct as a liaison between executives and internal/external stakeholders, demonstrating...


  • Jacksonville, United States Randstad USA Full time

    Manage complex calendars and schedules, including coordinating meetings, appointments, and travel arrangementsPrepare and edit correspondence, reports, presentations, and other documentsConduct research and gather information to support projects and initiativesAct as a liaison between executives and internal/external stakeholders, demonstrating...


  • Jacksonville, United States The Staff Pad Full time

    Job DescriptionJob DescriptionThe Staff Pad is seeking an Administrative Assistant for a premier Public Insurance Adjuster company in Northeast Florida. Our client is locally owned and operated, representing Floridians with property damage insurance claims for their most valued assets: their homes and businesses. Join a team that truly makes a difference!...


  • Jacksonville, United States Brown & Brown Insurance Full time

    It's an exciting time to join Brown & Brown! Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to continue solidifying that foundation as we are looking for an Administrative Assistant to join our growing team in Jacksonville, Florida.Who We...


  • Jacksonville, United States Brown & Brown Insurance Full time

    It's an exciting time to join Brown & Brown! Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to continue solidifying that foundation as we are looking for an Administrative Assistant to join our growing team in Jacksonville, Florida.Who We...


  • Jacksonville, United States LHH Recruitment Solutions Full time

    LHH is seeking a Contracts Administrator Assistant. This role is full time and it is fully on site in Jacksonville, FL. Responsibilities Reviews and processes all of the organizations agreements/contracts Ensures data integrity in the contract lifecycle management system Assists with preparing Pre-Award Checklists for the Final Award Phase Assists with...


  • Jacksonville, United States Radius Global Solutions LLC Full time

    Job DescriptionJob DescriptionRadius Global Solutions is looking for a Legal Admin for our Jacksonville, FL office.*Full-Time Position (Monday-Friday)*Hourly rate + monthly Commission*BenefitsSummary:The Admin Assistant for the First Party Litigation Legal team will handle the preparation of legal documents throughout different phases of the civil litigation...


  • Jacksonville, United States Onslow County, NC Full time

    Performs intermediate skilled administrative support work performing a variety of administrative tasks involving data entry, specialized research, and clerical support to the assigned department, and related work as apparent or assigned. Work is performed under the moderate supervision of the Airport Department Head and the Manager of Finance &...


  • Jacksonville, United States National Park Service Full time

    Summary This position is located in Timucuan Ecological and Historic Preserve, in the Administrative Division. Open to the first 100 applicants or until 03/21/2024 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration. Duties As an Administrative Support Assistant (OA), you will perform the...


  • Jacksonville, United States Revision Wealth Management Full time

    Job DescriptionJob DescriptionSalary: Job Posting: Executive Assistant to Co-FounderCompany: Revision Wealth ManagementIndustry: Finance Location: Hybrid/Remote Position Type: Salaried**Important: Please make sure to review and follow the submission instructions provided at the conclusion of this job description. About Revision Wealth Management:With...


  • Jacksonville, United States Dream Finders Homes Full time

    SUMMARY OF POSITION:The primary role of the Administrative Assistant/Lobby Security is to manage the front desk daily and perform various administrative and clerical tasks. As an Administrative Assistant/Lobby Security Associate, you will be the first point of contact.ESSENTIAL DUTIES AND RESPONSIBILITIES:Answer all incoming calls in a timely and...


  • Jacksonville, United States Mental Health Resource Center Full time

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offVision insuranceBenefits/PerksMedical, Dental, and Vision InsuranceLife InsuranceDisability Insurance403bPTOPaid HolidaysFlexible Spending AccountEmployee Assistance ProgramCompany OverviewMental Health Resource Center is a not-for-profit Florida corporation that provides a...