Administrative Assistant/Lobby Security

3 weeks ago

Jacksonville, United States Dream Finders Homes Full time
SUMMARY OF POSITION:

The primary role of the Administrative Assistant/Lobby Security is to manage the front desk daily and perform various administrative and clerical tasks. As an Administrative Assistant/Lobby Security Associate, you will be the first point of contact.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Answer all incoming calls in a timely and professional manner.
  • Route calls to the appropriate department or individual. Assist callers with general questions.
  • Greet and announce office visitors.
  • Responsible for signing in visitors and building security.
  • Retrieve and distribute messages from general delivery voicemail.
  • Receive, open, date stamp, and distribute all US Mail.
  • Post all outgoing US Mail. Replenish postage meter when funds are low.
  • Maintain supplies for Jacksonville office and model homes by keeping inventory and placing orders.
  • Maintain neat appearance of lobby, reception desk, kitchen, and conference rooms.
  • Work closely with the corporate receptionist.
  • Provide administrative support to various departments as needed.


EXPERIENCE, SKILLS, KNOWLEDGE

· Proven work experience as a Receptionist, Administrative Assistant, or similar role. Lobby Security experience a plus.

· Proficiency in Microsoft Office Suite

· Hands-on experience with office equipment (e.g., scanners, printers, postage meter)

· Professional attitude and appearance

· Solid written and verbal communication skills

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills

· Multitasking and time-management skills, with the ability to prioritize tasks

· Customer service attitude

· High school diploma or equivalent; additional certification in Office Management is a plus

WORK ENVIRONMENT:

The work environment is representative of an office/field setting

The noise level in the work environment is usually quiet to moderate

Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

PHYSICAL DEMANDS:

While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies.

In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.
Equal Opportunity Employer

  • Security Officer

    2 weeks ago

    Jacksonville, United States Allied Universal Full time

    Job Description Hiring for a Security Officer - Unarmed Join the world’s leading global security company! Payrate is $18.00 per hour. Part-Time Overnight Shift Location: Sun Valley, California Excellent benefits and career growth opportunities As a Security Officer, you will serve and safeguard clients in a range of industries such as...

  • Maritime - Experienced Security Officer

    1 day ago

    Jacksonville, United States Marksman Security Full time

    Overview: **Marksman Security Now Hiring for Maritime Experienced Security D Officers** **You are required to have current TWIC Badge, 21 yrs. or older, clean driving record** **Jax Port - Jacksonville** **$15.00 p/hr** **Mon thru Fri 9:30am-5:30pm** **Responsibilities**: **Benefits**: - 401 (k) - Insurance: medical, vision and dental - Short term...

  • Administrative Assistant

    1 week ago

    Jacksonville, Florida, United States EverBank Stadium – Delaware North Full time

    The Opportunity Delaware North Sportservice is seeking a part-time Administrative Assistant to join our team at EverBank Stadium in Jacksonville, Florida. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently. If you thrive on excitement and want your workday to fly by,...

  • Administrative Assistant

    1 day ago

    Jacksonville, Florida, United States EverBank Stadium – Delaware North Full time

    The Opportunity Delaware North Sportservice is seeking a part-time Administrative Assistant to join our team at EverBank Stadium in Jacksonville, Florida. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently. If you thrive on excitement and want your workday to fly by,...

  • Armed Security Officer

    1 day ago

    Jacksonville, United States EBS Security Inc. Full time

    **About us**: At EBS Security Inc., our mission is to ensure the utmost safety and security of our clients' organizations and personnel. Since 2002, we have earned an exceptional reputation for providing superior armed and unarmed security services and cost - effective support solutions to various organizations throughout Northeast Florida. We are currently...

  • Administrative Assistant

    1 week ago

    Jacksonville, United States Underwater Mechanix UMX Full time

    Job DescriptionJob DescriptionSalary: Starting at $25/hrLocation: Jacksonville, FL  About Us: UMX is a leading provider of marine construction services specializing in commercial diving. With over 10 years of experience, we have built a reputation for excellence in delivering high-quality projects on time and within budget.  Job Description: We are...

  • Administrative Assistant

    15 hours ago

    Jacksonville, United States Underwater Mechanix UMX Full time

    Job DescriptionJob DescriptionSalary: Starting at $25/hrLocation: Jacksonville, FL  About Us: UMX is a leading provider of marine construction services specializing in commercial diving. With over 10 years of experience, we have built a reputation for excellence in delivering high-quality projects on time and within budget.  Job Description: We are...

  • Legal Administrative Assistant

    2 weeks ago

    Jacksonville, United States Radius Global Solutions LLC Full time

    Job DescriptionJob DescriptionRadius Global Solutions is looking for a Legal Admin for our Jacksonville, FL office.*Full-Time Position (Monday-Friday)*Hourly rate + monthly Commission*BenefitsSummary:The Admin Assistant for the First Party Litigation Legal team will handle the preparation of legal documents throughout different phases of the civil litigation...

  • Legal Administrative Assistant

    2 months ago

    Jacksonville, United States Radius Global Solutions LLC Full time

    Job DescriptionJob DescriptionRadius Global Solutions is looking for a Legal Admin for our Jacksonville, FL office.*Full-Time Position (Monday-Friday)*Hourly rate + monthly Commission*BenefitsSummary:The Admin Assistant for the First Party Litigation Legal team will handle the preparation of legal documents throughout different phases of the civil litigation...

  • Legal Administrative Assistant

    14 hours ago

    Jacksonville, United States Radius Global Solutions LLC Full time

    Job DescriptionJob DescriptionRadius Global Solutions is looking for a Legal Admin for our Jacksonville, FL office.*Full-Time Position (Monday-Friday)*Hourly rate + monthly Commission*BenefitsSummary:The Admin Assistant for the First Party Litigation Legal team will handle the preparation of legal documents throughout different phases of the civil litigation...

  • Security Site Supervisor- Hospital

    1 week ago

    Jacksonville, United States Allied Universal Security Full time

    Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage,...

  • Security Site Supervisor- Hospital

    12 hours ago

    Jacksonville, United States Allied Universal Security Full time

    Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage,...

  • Administrative Assistant

    1 month ago

    Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Administrative Assistant

    6 days ago

    Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Administrative Assistant

    1 month ago

    Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Administrative Assistant

    2 months ago

    Jacksonville, United States SNI Companies Full time

    Job briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...

  • Security Guard

    2 months ago

    Jacksonville, Florida, United States NES Fircroft Remote Work Freelance Full time

    Description: M - F / 7:00 AM to 7:00 PM. Responsibilities: Knowledge of Law enforcement. Able to work independently. Through knowledge of facility/building and grounds. Good analytical skills. Qualifications High School Diploma or equivalent. 1+ years' experience in security field. Managing lobby entrance, making company badges, does not carry a weapon,...

  • Armed Security Officer

    1 week ago

    Jacksonville, United States First Coast Security Full time

    Armed Security Officer - $18/hourFCS Security is looking for qualified, armed candidates!We offer: $18/HOUR, WEEKLY PAY, HEALTH, DENTAL, VISION BENEFITS, 401(K) and FREE UNIFORMS.Come start a career with FCS Security!QUALIFICATION/REQUIREMENTS:High school diploma or equivalentBe at least 21 years of ageHave a valid "G" security license with 2 years Armed...

  • Armed Security Officer

    24 hours ago

    Jacksonville, United States First Coast Security Full time

    Armed Security Officer - $18/hourFCS Security is looking for qualified, armed candidates!We offer: $18/HOUR, WEEKLY PAY, HEALTH, DENTAL, VISION BENEFITS, 401(K) and FREE UNIFORMS.Come start a career with FCS Security!QUALIFICATION/REQUIREMENTS:High school diploma or equivalentBe at least 21 years of ageHave a valid "G" security license with 2 years Armed...

  • Administrative Assistant

    2 months ago

    Jacksonville, United States Icon V Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantCompany: Icon VLocation: Jacksonville, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we’re a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions,...