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Administrative Project Coordinator

2 months ago

Fairview Heights, United States IMPACT Strategies Full time
Job DescriptionJob Description

IMPACT Strategies, a premier commercial builder in the St. Louis metropolitan area, is seeking outstanding candidates to join our team in the role of Project Assistant/Coordinator.

This role is responsible for coordination of all project documents as well as supporting the assigned project teams. You will play a pivotal role in the communication between the office and the field. You must be flexible, detail-orientated, able to multi-task, and excel at organization.

To be successful in this role, a candidate must be able to work independently, prioritize competing demands, and be able to adapt to changes easily. Attention to detail and follow-thru are some of the most important qualities of a successful candidate.

Position Description & Primary Responsibilities

· Complete daily project-specific tasks
· Provide administrative support to project teams
· Process all subcontract documents
· Manage project files including drawings & submittals
· Maintain project contact lists
· Maintain project notebooks
· Manage site specific signage & safety documents
· Attend job site meetings, take/distribute minutes, and observe job site
· Attend meetings virtually as needed to take minutes
· Coordinate utilities, warranty callbacks, and closeout documentation
· Wide format printing, scanning, document records
· Manage projects on multiple online platforms
· Complete paperwork for local and state compliance
· Assist with front desk coverage and general office assistance as needed
· Other duties as assigned

Requirements

· 2 years administrative experience

· Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, OneNote) and Adobe Acrobat

· Excellent organizational skills with exceptional attention to detail & ability to switch gears easily

· Above-average communication skills (written and verbal)

· Ability to handle confidential/proprietary information

To learn more about IMPACT visit our website at www.BuildWithIMPACT.com