Legal Assistant

1 month ago

Providence, United States Tuba Group, Inc. Full time
Job DescriptionJob Description

Position Description Summary:

The Contractor shall provide all clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel.

Responsibilities:

·       Examines, prepares, and processes a variety of routine technical legal documents, such as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim, and satisfaction of judgement.

·       Develops tables of contents and indices to briefs in accordance with established format.

·       Reviews incoming material and determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.

·       Composes routine original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.

·       Verifies citations and statutory references contained in legal documents.

·       Ensures citations are complete and consistent with source material. Lists cited cases, opinions, and miscellaneous references in briefs.

·       Assists in preparing and organizing evidence for production as discovery and for use in trial.

·       Manages discovery and evidence in paper copies and electronically.

·       Assists in preparing witness binders and for use during investigations and trial.

·       Assists attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists.

·       Maintains evidence such as paper documents, PDF files, image files, audio files, video files, bank records, forensic reports, and other file types.

·       Provides basic automated litigation assistance to attorneys in trial preparation and courtroom presentations.

·       Utilizes various software applications and graphics hardware to provide technical support such as duplicating documents and marking exhibits.

·       Conducts document searches, organizes documents, and coordinates document production.

·       Manages paper and electronic documents and evidence, correspondence, briefs, witness interviews, and other documentary materials.

·       Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims’ rights and services responsibilities.

·       Notifies appropriate individuals of victim/witness issues.

·       Receives visitors and telephone callers.

·       Furnishes requested information concerning pending and closed matters and cases, functions, and general procedures of the office.

·       Determines which matters should be referred to the AUSA and the urgency of the matter.

·       Establishes and maintains a variety of files.

·       Obligates funds for litigation expenses and monitors for continued necessity.

·       Reviews bills and invoices and submits to budget office for payment.

·       Maintains calendar of assigned active cases and suspense system to inform the AUSA of pending dates and deadlines.

·       Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.

·       Arranges travel by preparing itinerary and securing transportation and hotel reservations.

·       Prepares travel authorizations and vouchers.

·       Assist USAOs in debt collection efforts.

·       These contractors perform data entry tasks, conduct asset searches, prepare documents for filing, and record abstracts and notices of liens.

·       By utilizing contract personnel for these tasks, permanent FLU personnel have been able to enhance civil and criminal enforcement efforts by conducting debtor exams, more closely scrutinizing priority cases, closing older and uncollectible cases, and more quickly filing cases in court.

·       Some of the enforcement tasks performed by these contractors include identifying targets for third-party subpoenas; independent asset research using online tools; preparation of subpoenas and discovery requests; review and analysis of produced documents; and preparation of writs for collection of assets.

Skills and Experience:

·       Attention to detail and the ability to read and follow directions.

·       Good oral and written communications skills.

·       Waived: One-year experience in related field.

Education:

·       High school Diploma is required, undergraduate degree is preferred.

Company DescriptionTuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.Company DescriptionTuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.

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