Administrative Support Associate
4 weeks ago
Express Employment Professionals in Woodbury, MN is seeking an Administrative Assistant for Electrical Mechanical company in the East metro.
Hours: Monday - Friday, 7:30 AM - 4:30 PM or 8:00 AM - 5:00 PM (1-hour lunch)
Position Type: Full-Time, evaluation to hire
Are you an organized, detail-oriented professional with a knack for multitasking? Do you thrive in a dynamic environment where your day involves a variety of tasks, from managing communications to keeping the office running smoothly? If so, we have the perfect opportunity for you
Key Responsibilities:
- Answer and Route Calls: Serve as the first point of contact for incoming calls, efficiently directing them to the appropriate team members.
- Customer & Vendor Assistance: Greet and assist customers and vendors with a welcoming and helpful attitude.
- Mail & Email Management: Handle incoming mail and manage emails for both the office and MSP Payables.
- Purchase Orders: Create purchase orders for freight invoices, operating expenses, and other needs for various locations (040IRV and 078MSP).
- Invoice Checking: Verify the accuracy of sales, shop, and wind invoices, ensuring proper amounts, tax, and freight before sending them to payables.
- Office & Breakroom Supplies: Order and maintain stock of office and breakroom supplies, ensuring the breakroom is always clean and well-stocked.
- NEMA Jobs: Open and create NEMA jobs, scan job paperwork, and link to Business Central jobs, ensuring all documentation is organized and accessible.
- Power DB Reports: Create detailed Power DB Reports after job completion to ensure accurate records and client satisfaction.
Qualifications:
- Proficiency in Microsoft Office Suite, including Word, Excel, and Teams.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a focus on accuracy, especially in handling invoices and purchase orders.
- Ability to work independently and as part of a team in a fast-paced environment.
At Express Employment Professionals, our focus is YOUCompany DescriptionExpress Employment Professionals is a full-service HR & Recruiting firm that specializes in Administrative and Commercial staffing for Direct Hire, Evaluation to Hire & Contract positions. The Express office in Woodbury, MN has been helping people since 2001.\r
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At Express Employment Professionals, our focus is YOU
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