Executive Assistant
4 days ago
Frink-Hamlett Legal Solutions, Inc. is seeking an experienced Executive Assistant to support the General Counsel and Chief Compliance Officer in their New York City office. The ideal candidate will have 7-10+ years of relevant business experience, including 3-5+ years of experience supporting a key executive in a corporate legal environment.
- Support the General Counsel and Chief Compliance Officer in managing confidential and sensitive information.
- Prepare initial drafts of legal documentation, including correspondence, memoranda, and presentations.
- Manage budgets and forecasts for the department and oversee the day-to-day budget process.
- Direct communication with the company's management to pursue department goals and safeguard sensitive items.
- Manage relationships with department vendors, including negotiation and dispute resolution.
- Support the office recruitment process and manage the onboarding process for new hires.
- Assign tasks and provide direction to a junior administrative staff member.
- Prepare and document financial information in an audit-ready manner.
- Maintain the General Counsel's appointments schedule and oversee domestic and international travel arrangements.
Requirements:
- Bachelor's degree in a liberal arts/sciences, strongly preferred.
- Certificate in paralegal studies is helpful.
- 7-10+ years of relevant business experience, including 3-5+ years of experience supporting a key executive in a corporate legal environment.
- Prior experience working with legal and compliance programs and professionals is strongly desired.
- Experience working in a start-up environment, a plus.
- Experience working in a scientific intellectual property environment, a plus.
- Experience in a customer-focused business environment.
- Strong attention to detail.
- Legal and compliance research.
- Statistical, operational, strategic, and/or financial planning and reporting.
- Gathering, analyzing, interpreting, reporting, and benchmarking legal and compliance data.
- Project and task management.
- Analysis and management of administrative processes and quality efforts.
- Excellent communication and interpersonal skills.
- Exceptional exercise of discretion and confidentiality.
- Ability to balance multiple priorities and meet deadlines.
- Technologically savvy knowledge worker.
- Specific technology knowledge and experience needed to produce the desired outcomes include Apple iWork and Microsoft Office Suite.
- Ability to engage, direct, manage, and resolve vendor relationship issues.
- Experience creating and producing grammatically correct, error-free electronic and paper legal documents, correspondence, reports, research, meeting minutes, and presentations.
- Ability to edit documents for content clarity with excellent proof-reading skills.
Frink-Hamlett Legal Solutions, Inc. is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.
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