Administrative Assistant I

1 week ago

Oxnard, United States Quest Staffing Services, Inc. Full time
Job DescriptionJob Description

Admin Assistant I

Leading Door and Window manufacturer seeks a highly talented individual to support the front/back-office functions of the company. The duties include assisting admin departments on ongoing projects, greeting visitors, answering, and routing phone calls, and providing support as necessary. We are looking for a friendly, people-oriented, and customer-driven individual. Ability to communicate clearly with co-workers, visitors, and clients. Must be thorough and punctual. Ability to prioritize and work in a highly active environment and have excellent organizational skills. Professional and well-groomed.

Job Responsibilities/Duties:

  • Help prepare Quotes and Proposals for new and ongoing projects.
  • Prepare Job Change Orders for projects per the request of a Project Coordinator.
  • Maintain an accurate and up-to-date log of Quotes, Proposals, Change Orders, and Work Orders.
  • Create and distribute Work Order Books for awarded jobs to the company's different departments.
  • Ship steel, wood, and glass samples to clients per the Project Coordinator's request.
  • Keep inventory of steel color samples, such as Galvanized and Metalized Burnished Bronze, Gun Metal, and Antique Coin.
  • Keep contact master lists updated.
  • Maintain and update spreadsheets and Job Binders.
  • Answer and route calls for three respective companies.
  • Greet, screen, and direct visitors and/or phone calls to the appropriate person and/or department.
  • Keep Lobby supplies stocked (i.e. eating utensils, plates, cups, coffee creamer, filters, sugar, etc.).
  • Sort and open the mail and communicate when boxes arrive to the appropriate department/personnel.
  • Ensure the maintenance of the company copier (keep toner stocked, paper, etc.) as well as call technicians when necessary.

Qualifications and knowledge:

  • Language proficiency in Spanish (Bilingual)
  • High School Diploma or general education degree (GED) required.
  • One (1) year of relevant work experience is required, preferably as a receptionist or administrative assistant.
  • One (1) year of customer service support experience.
  • Intermediate proficiency with Microsoft Word, Excel, and Outlook.
  • Professional Phone Etiquette.
    Interpersonal Skills, both in writing and verbal communication.
  • Ability to multi-task in a fast-paced atmosphere.

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