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Executive Assistant

2 months ago

Scottsdale, United States Investorlift Full time
Job DescriptionJob DescriptionSalary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to a high level executive. As an Executive Assistant, you will play a critical role in managing the day-to-day operations and administrative tasks of a C-level executive and their office. You will serve as a trusted partner, handling confidential information, coordinating schedules, and ensuring seamless communication between the executive and internal/external stakeholders.

 

Responsibilities:

  • Manage the executive's calendar and task management system, schedule appointments, and coordinate meetings
  • Prepare and organize documents, presentations, and reports for leadership meetings
  • Screen and prioritize incoming communications to include emails, phone calls, and social media messages, helping triage inbound requests and pre drafting relevant correspondence
  • Perform as either a "gatekeeper" or "gateway" role, creating and prioritizing win-win situations for direct access to the executive’s time and attention
  • Coordinate travel arrangements and manage logistics for business trips
  • Assist in the preparation of executive-level communications, including drafting emails, memos, and correspondence
  • Conduct and apply research and provide relevant information and recommendations to support decision-making
  • Act as a liaison between the executive and internal team, maintaining professionalism and confidentiality at all times
  • Assist with special projects, event planning, and other administrative tasks as required

 

Qualifications:

  • Proven experience as an executive assistant or similar role, supporting C-Level executives
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
  • Experience with the demands of a SaaS based startup environment
  • Strong attention to detail and problem-solving abilities
  • Exceptional written and verbal communication skills
  • Proficient in Google Suite and other relevant scheduling, task management, and co-working software applications
  • Ability to maintain confidentiality and exercise discretion in handling sensitive information
  • Professional demeanor and the ability to interact with individuals at all levels of the organization

 

If you are a proactive and dedicated professional with a passion for providing top-notch support to executives, we invite you to apply for this exciting opportunity.