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Executive Assistant

2 months ago

Scottsdale, United States Easy Ice LLC Full time
Job DescriptionJob Description

Join us at Easy Ice We’re a growing company that provides an all-inclusive commercial ice machine subscription to business owners nationwide. We’ve been changing our industry for the better since we started in 2009, and we’re not slowing down anytime soon. As a member of our team, you’ll be helping restaurants, bars, hospitals, hotels, and other businesses get the ice they need without spending a fortune or stressing out. We’ll invest in your professional development and overall quality of life because we know employee satisfaction is key to our success. Easy Ice doesn’t just want to be the #1 commercial ice machine solution in America—we also want to be one of the best places to work.

POSITION SUMMARY:

The Executive Assistant will provide comprehensive administrative support to C-suite executives and senior leadership. This pivotal role will serve as the central point of contact between executives, employees, and external partners, ensuring seamless communication and coordination. Key responsibilities include managing email correspondence, scheduling high-level meetings, and efficiently relaying critical messages. The ideal candidate will possess exceptional organizational and time management skills and the ability to work autonomously.

  • Provide high-level administrative support, including drafting and editing emails, memos, and other communications on behalf of executives
  • Coordinate and facilitate executive meeting
  • Document meeting minutes and action items
  • Maintain strict confidentiality of sensitive information
  • Handle minor accounting tasks using company systems
  • Manages executive schedule, meeting preparation, and follow-up tasks
  • Assist with complex travel arrangements as needed
  • Act as a liaison among C-suite executives, department leaders, and staff
  • Attend executive meetings to provide support and insights
  • Conducts research and information gathering on behalf of executives and prepares reports.
  • Participate in special projects, and committees, or act as a departmental representative
  • Plan and coordinate annual corporate events and meetings
  • Promote and uphold the positive brand image and culture of Easy Ice
  • Support the Executive Team with special requests and ad-hoc projects
POSITION QUALIFICATIONS:
  • Exceptional oral and written communication skills
  • Strong organizational and detail-oriented capabilities
  • Outstanding time management and multi-tasking abilities
  • Business acumen and a proactive mindset
  • Self-motivated and capable of working independently
  • Proven track record of innovative thinking
  • Excellent interpersonal skills
  • Demonstrated experience interacting effectively with senior management
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Thorough understanding of company policies and procedures.
  • Unrestricted right to work in the United States.

Education:

High School Diploma and 4-7 years of experience in an administrative role

WORK ENVIRONMENT and PHYSICAL DEMANDS:

Primarily operates in a climate-controlled office environment with minimal safety/health hazards.

  • Sedentary role involving sitting and walking.
  • Extended periods of sitting are required.
  • Occasional travel may be necessary.
  • Adequate visual acuity is needed for prolonged computer monitor usage.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

Easy Ice is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.